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Taxact 2012 login in 22. Taxact 2012 login in   Impuestos Table of Contents IntroductionGobierno tribal de indios estadounidenses. Taxact 2012 login in Useful Items - You may want to see: Requisitos para Deducir Todo Impuesto Impuestos sobre los IngresosImpuestos Estatales y Locales sobre los Ingresos Impuestos Extranjeros sobre los Ingresos Impuestos Generales sobre las VentasVehículos de motor. Taxact 2012 login in Impuestos sobre Bienes RaícesImpuestos sobre bienes raíces de años anteriores. Taxact 2012 login in Ejemplos. Taxact 2012 login in Formulario 1099-S. Taxact 2012 login in Cantidades Relacionadas con Bienes Raíces que no Puede Deducir Impuestos sobre Bienes Muebles Impuestos y Cargos que no Puede Deducir Dónde se Anotan las Deducciones Introduction Este capítulo trata de los impuestos que puede deducir si detalla sus deducciones en el Anexo A (Formulario 1040). Taxact 2012 login in También explica cuáles impuestos puede deducir en otros anexos o formularios y cuáles impuestos no puede deducir. Taxact 2012 login in Este capítulo trata sobre los siguientes temas: Impuestos sobre los ingresos (federales, estatales, locales, y extranjeros). Taxact 2012 login in Impuestos generales sobre ventas (estatales y locales). Taxact 2012 login in Impuestos sobre bienes raíces (estatales, locales, y extranjeros). Taxact 2012 login in Impuestos sobre bienes muebles (estatales y locales). Taxact 2012 login in Impuestos y cargos que usted no puede deducir. Taxact 2012 login in Use la Tabla 22-1 como guía para determinar cuáles impuestos se pueden deducir. Taxact 2012 login in Hay una sección al final del capítulo que le explica cuál formulario debe usar para deducir diferentes tipos de impuestos. Taxact 2012 login in Impuestos de negocio. Taxact 2012 login in   Puede deducir ciertos impuestos solamente si son gastos ordinarios y necesarios de su ocupación o negocio o si los incurre para generar ingresos. Taxact 2012 login in Para información sobre estos impuestos, vea la Publicación 535, Business Expenses (Gastos de negocio), en inglés. Taxact 2012 login in Impuestos estatales o locales. Taxact 2012 login in   Éstos son impuestos gravados por los 50 estados, posesiones (territorios no autónomos) de los EE. Taxact 2012 login in UU. Taxact 2012 login in o cualquiera de sus subdivisiones políticas (tal como un condado o una ciudad) o por el Distrito de Columbia. Taxact 2012 login in Gobierno tribal de indios estadounidenses. Taxact 2012 login in   Un gobierno tribal de indios estadounidenses, al que el Secretario del Tesoro reconoce que desempeña funciones gubernamentales sustanciales, se considera un estado para el propósito de reclamar una deducción tributaria. Taxact 2012 login in Los impuestos sobre los ingresos, impuestos sobre bienes raíces e impuestos sobre bienes muebles gravados por dicho gobierno tribal de indios estadounidenses (o por cualquiera de sus subdivisiones tratadas como si fueran subdivisiones políticas de un estado) son deducibles. Taxact 2012 login in Impuestos generales sobre las ventas. Taxact 2012 login in   Estos son impuestos que se gravan a tasa fija sobre ventas al por menor. Taxact 2012 login in Dichos impuestos corresponden a una amplia gama de diferentes tipos de artículos. Taxact 2012 login in Impuestos extranjeros. Taxact 2012 login in   Éstos son impuestos que grava un país extranjero o cualesquiera de sus subdivisiones políticas. Taxact 2012 login in Useful Items - You may want to see: Publicación 514 Foreign Tax Credit for Individuals (Crédito por impuestos extranjeros para personas físicas), en inglés 530 Tax Information for Homeowners (Información tributaria para propietarios de vivienda), en inglés Formularios (e Instrucciones) Anexo A (Formulario 1040) Itemized Deductions (Deducciones detalladas), en inglés Anexo E (Formulario 1040) Supplemental Income and Loss (Ingresos y pérdidas suplementarios), en inglés 1116 Foreign Tax Credit (Crédito por impuestos extranjeros), en inglés Requisitos para Deducir Todo Impuesto Para que un impuesto sea deducible, se tienen que cumplir los dos requisitos siguientes: Se le tiene que gravar el impuesto a usted. Taxact 2012 login in Usted tiene que pagar el impuesto durante su año tributario. Taxact 2012 login in Se le tiene que gravar el impuesto a usted. Taxact 2012 login in   En general, sólo puede deducir los impuestos que se le gravan a usted. Taxact 2012 login in   Generalmente, puede deducir impuestos sobre bienes muebles sólo si usted es el dueño de la propiedad. Taxact 2012 login in Si su cónyuge es dueño de la propiedad y paga impuestos sobre bienes raíces correspondientes a la misma, los impuestos se pueden deducir en la declaración separada de su cónyuge o en su declaración conjunta. Taxact 2012 login in Tiene que pagar el impuesto durante su año tributario. Taxact 2012 login in   Si es un contribuyente que usa el método contable a base de efectivo para pagar sus impuestos, puede deducir sólo aquellos impuestos que de hecho pagó durante su año tributario. Taxact 2012 login in Si paga sus impuestos con cheque, el día en que envía o entrega el cheque se considera la fecha de pago, con tal de que el cheque sea aceptado por la institución financiera. Taxact 2012 login in Si utiliza una cuenta para pagar por teléfono (como una tarjeta de crédito o retiro de fondos electrónico), la fecha de pago será la fecha en el estado de cuentas de la institución financiera indicando cuándo se hizo el pago. Taxact 2012 login in Si usted disputa una obligación tributaria y es un contribuyente que usa el método a base de efectivo para pagar sus impuestos, puede deducir el impuesto únicamente en el año en que de hecho lo paga (o transfiere dinero u otros bienes para cumplir con la obligación en disputa). Taxact 2012 login in Vea la Publicación 538, Accounting Periods and Methods (Períodos y métodos contables), en inglés, para más detalles. Taxact 2012 login in    Si usa el método contable a base de lo devengado, vea la Publicación 538, en inglés, para más información. Taxact 2012 login in Impuestos sobre los Ingresos Esta sección explica cuáles impuestos estatales y locales sobre los ingresos (incluyendo aportaciones del empleado a fondos estatales de beneficios) y cuáles impuestos sobre ingresos extranjeros se pueden deducir. Taxact 2012 login in Impuestos Estatales y Locales sobre los Ingresos Puede deducir los impuestos estatales o locales sobre los ingresos. Taxact 2012 login in Sin embargo, puede eligir deducir los impuestos generales estatales y locales sobre ventas en vez de deducir los impuestos estatales y locales sobre los ingresos. Taxact 2012 login in Vea Impuestos Generales sobre las Ventas , mas adelante. Taxact 2012 login in Excepción. Taxact 2012 login in    No puede deducir impuestos estatales y locales que pague sobre ingresos exentos del impuesto federal sobre el ingreso, a menos que el ingreso exento del impuesto sea ingreso de intereses. Taxact 2012 login in Por ejemplo, no puede deducir la parte del impuesto estatal sobre el ingreso que se grava sobre un subsidio por costo de vida exento del impuesto federal sobre el ingreso. Taxact 2012 login in Qué Deducir Su deducción puede ser por impuestos retenidos, pagos de impuesto estimado u otros pagos de impuestos conforme a lo siguiente: Impuestos retenidos. Taxact 2012 login in   Puede deducir los impuestos estatales y locales sobre el ingreso retenidos de su sueldo en el año en que son retenidos. Taxact 2012 login in Sus Formularios W-2 indicarán la cantidad. Taxact 2012 login in Los Formularios W-2G, 1099-G, 1099-R, y 1099-MISC también pueden indicar los impuestos sobre los ingresos estatales y locales retenidos. Taxact 2012 login in Pagos de impuesto estimado. Taxact 2012 login in   Puede deducir los pagos de impuesto estimado que hizo durante el año a un gobierno estatal o local. Taxact 2012 login in Sin embargo, tendrá que tener una base razonable para hacer los pagos de impuesto estimado. Taxact 2012 login in Todo pago de impuesto estimado estatal o local que no haya sido hecho de buena fe en el momento del pago no es deducible. Taxact 2012 login in Por ejemplo, usted hizo un pago estimado del impuesto estatal sobre el ingreso. Taxact 2012 login in No obstante, el cálculo aproximado de su obligación tributaria estatal resulta en que va a recibir un reembolso de todo su pago estimado. Taxact 2012 login in Usted no tenía ninguna base razonable para creer que podría adeudar algún impuesto estatal sobre el ingreso adicional y no puede deducir el pago de impuesto estimado. Taxact 2012 login in Reembolso aplicado a los impuestos. Taxact 2012 login in   Puede deducir toda parte de un reembolso de impuestos estatales y locales sobre el ingreso de un año anterior que haya elegido utilizar para pagar sus impuestos estimados estatales o locales sobre el ingreso del año 2013. Taxact 2012 login in    No reste de la deducción ninguno de los siguientes artículos: Todo reembolso de (o crédito por) el impuesto estatal o local sobre el ingreso (o crédito) que espere recibir para el año 2013. Taxact 2012 login in Todo reembolso de (o crédito por) impuestos estatales y locales sobre los ingresos de un año anterior que de hecho haya recibido en 2013. Taxact 2012 login in   Sin embargo, todo o parte de este reembolso (o crédito) puede ser tributable. Taxact 2012 login in Vea Reembolso de (o crédito por) impuestos estatales o locales sobre el ingreso , más adelante. Taxact 2012 login in Declaraciones federales separadas. Taxact 2012 login in   Si usted y su cónyuge presentan declaraciones separadas del impuesto estatal, local y federal sobre el ingreso, cada uno puede deducir en su declaración federal sólo la cantidad de su propio impuesto estatal y local sobre el ingreso que pagó durante el año tributario. Taxact 2012 login in Declaraciones conjuntas estatales y locales. Taxact 2012 login in   Si usted y su cónyuge presentan declaraciones conjuntas estatales y locales y declaraciones federales separadas, cada uno puede deducir en su declaración federal separada parte del total de los impuestos estatales y locales sobre el ingreso pagados durante el año tributario. Taxact 2012 login in Puede deducir sólo la cantidad del total de los impuestos que esté en proporción con sus ingresos brutos, comparados con la suma de los ingresos brutos de usted y los de su cónyuge. Taxact 2012 login in Sin embargo, no puede deducir más de la cantidad que realmente pagó durante el año. Taxact 2012 login in Puede evitar este cálculo si usted y su cónyuge son responsables, conjuntamente y por separado, de pagar la cantidad completa de impuestos estatales y locales sobre el ingreso. Taxact 2012 login in De ser así, ambos pueden deducir en sus declaraciones federales separadas la cantidad que de hecho pagó cada uno. Taxact 2012 login in Declaración conjunta federal. Taxact 2012 login in   Si ustedes presentan una declaración conjunta federal, pueden deducir el total de los impuestos estatales y locales sobre el ingreso que pagaron ustedes dos. Taxact 2012 login in Aportaciones a fondos de beneficios estatales. Taxact 2012 login in    Como empleado, puede deducir aportaciones obligatorias hechas a fondos de beneficios estatales y retenidas de su salario que proveen protección contra la pérdida de salario. Taxact 2012 login in Por ejemplo, algunos estados requieren que los empleados hagan aportaciones a fondos estatales que proveen beneficios del seguro por incapacidad o desempleo. Taxact 2012 login in Los pagos obligatorios hechos a los siguientes fondos de beneficios estatales se pueden deducir como impuestos estatales sobre el ingreso en la línea 5 del Anexo A (Formulario 1040). Taxact 2012 login in Fondo de Compensación por Desempleo de Alaska. Taxact 2012 login in Fondo de Beneficios por Incapacidad no Laboral de California. Taxact 2012 login in Fondo de Beneficios por Incapacidad no Laboral de Nueva Jersey. Taxact 2012 login in Fondo de Compensación por Desempleo de Nueva Jersey. Taxact 2012 login in Fondo de Beneficios por Incapacidad no Laboral de Nueva York. Taxact 2012 login in Fondo de Compensación por Desempleo de Pennsylvania. Taxact 2012 login in Fondo de Beneficios Temporales por Incapacidad de Rhode Island. Taxact 2012 login in Fondo de Compensación Suplementaria del Seguro Obrero del Estado de Washington. Taxact 2012 login in    Las aportaciones del empleado a planes de incapacidad privados o voluntarios no son deducibles. Taxact 2012 login in Reembolso de (o crédito por) impuestos estatales o locales sobre el ingreso. Taxact 2012 login in   Si recibe un reembolso de (o crédito por) impuestos estatales o locales sobre el ingreso en un año siguiente al año en que los pagó, puede verse obligado a incluir el reembolso en sus ingresos del año en que lo reciba, anotándolo en la línea 10 del Formulario 1040. Taxact 2012 login in Esto incluye los reembolsos resultantes de impuestos que han sido retenidos en exceso, aplicados de una declaración de un año anterior, que no han sido calculados correctamente, o que han sido calculados nuevamente, debido a una declaración enmendada. Taxact 2012 login in Si no detalló sus deducciones en el año anterior, no incluya el reembolso en los ingresos. Taxact 2012 login in Si dedujo los impuestos en el año anterior, incluya todo o parte del reembolso en la línea 10 del Formulario 1040 en el año en que reciba el reembolso. Taxact 2012 login in Para obtener una explicación de cuánto incluir, vea Recuperaciones de Fondos en el capítulo 12. Taxact 2012 login in Impuestos Extranjeros sobre los Ingresos Generalmente, puede tomar una deducción o un crédito por los impuestos sobre los ingresos que le grava un país extranjero o una posesión (territorio no autónomo) de los Estados Unidos. Taxact 2012 login in Sin embargo, no puede tomar una deducción ni un crédito por impuestos sobre los ingresos gravados a usted por otros países, que usted pagó sobre ingresos exentos del impuesto de los EE. Taxact 2012 login in UU. Taxact 2012 login in , conforme a la exclusión de ingresos ganados en el extranjero o la exclusión por concepto de vivienda en el extranjero. Taxact 2012 login in Para información sobre estas exclusiones, vea la Publicación 54, Tax Guide for U. Taxact 2012 login in S. Taxact 2012 login in Citizens and Resident Aliens Abroad (Guía tributaria para ciudadanos y residentes extranjeros de los EE. Taxact 2012 login in UU. Taxact 2012 login in en el extranjero), en inglés. Taxact 2012 login in Para información sobre el crédito por impuestos extranjeros, vea la Publicación 514, en inglés. Taxact 2012 login in Impuestos Generales sobre las Ventas Puede optar por deducir impuestos generales estatales y locales sobre ventas, en lugar de impuestos estatales y locales sobre los ingresos, como deducción detallada en la línea 5b del Anexo A (Formulario 1040). Taxact 2012 login in Usted puede calcular la deducción de impuestos sobre las ventas usando los gastos reales o las tablas correspondientes a impuestos estatales y locales. Taxact 2012 login in Gastos reales. Taxact 2012 login in   Normalmente, puede deducir los impuestos generales estatales y locales reales sobre las ventas (incluidos los impuestos de uso compensatorio) si la tasa de impuestos era igual a la tasa del impuesto general sobre las ventas. Taxact 2012 login in No obstante, los impuestos sobre las ventas de comida, ropa, suministros médicos y vehículos motorizados son deducibles como impuestos generales sobre las ventas aun si la tasa de impuestos era inferior a la tasa del impuesto general sobre las ventas. Taxact 2012 login in Si pagó impuestos sobre la venta de un vehículo motorizado a una tasa superior a la tasa del impuesto general sobre las ventas, puede deducir sólo la cantidad de impuestos que hubiera pagado conforme a la tasa del impuesto general sobre las ventas correspondientes a dicho vehículo. Taxact 2012 login in Si usa el método basado en los gastos reales, tiene que tener recibos para demostrar los impuestos generales pagados sobre las ventas. Taxact 2012 login in No incluya impuestos sobre las ventas pagado en los artículos utilizados en su actividad comercial o empresarial. Taxact 2012 login in Vehículos de motor. Taxact 2012 login in   Para propósitos de esta sección, los vehículos de motor incluyen: automóviles, motocicletas, casas rodantes, vehículos recreativos, vehículos utilitarios deportivos, camiones, camionetas y vehículos para uso fuera de la carretera. Taxact 2012 login in Esto también incluye los impuestos sobre las ventas en un vehículo arrendado, pero no en los vehículos utilizados en su actividad comercial o empresarial. Taxact 2012 login in Tablas de las tarifas opcionales para impuestos sobre las ventas. Taxact 2012 login in   En vez de usar los gastos reales, puede calcular la deducción por impuestos generales estatales y locales sobre las ventas consultando las tablas de tarifas para el impuesto estatal y local sobre las ventas en las Instrucciones del Anexo A (Formulario1040). Taxact 2012 login in Además, tal vez pueda añadir los impuestos generales estatales y locales sobre las ventas pagados sobre ciertos artículos específicos. Taxact 2012 login in   Su cantidad correspondiente de las tarifas está basada en el estado donde vive, sus ingresos y el número de exenciones reclamadas en su declaración de impuestos. Taxact 2012 login in Sus ingresos son el ingreso bruto ajustado más todo artículo no sujeto a impuestos, como los siguientes: Intereses exentos de impuestos. Taxact 2012 login in Beneficios para veteranos. Taxact 2012 login in Paga por combate no tributable. Taxact 2012 login in Compensación del seguro obrero. Taxact 2012 login in La parte no sujeta a impuestos de los beneficios del Seguro Social y de la jubilación de empleados ferroviarios. Taxact 2012 login in La parte no sujeta a impuestos de una cuenta IRA, pensión o distribuciones de una anualidad, a excepción de las reinversiones. Taxact 2012 login in Pagos de beneficios de asistencia pública. Taxact 2012 login in   Si vivió en diferentes estados del país durante el mismo año tributario, tiene que prorratear la cantidad de las tarifas correspondiente a cada estado en el que vivió según las fechas en que vivió que en cada estado. Taxact 2012 login in Vea las instrucciones de la línea 5 del Anexo A (Formulario 1040) para detalles adicionales. Taxact 2012 login in Impuestos sobre Bienes Raíces Los impuestos sobre bienes raíces deducibles son todos los impuestos estatales, locales o extranjeros sobre bienes raíces que se graven para el bienestar general del público. Taxact 2012 login in Puede deducir dichos impuestos sólo si se basan en el valor tasado de los bienes raíces y son cobrados uniformemente contra todos los bienes dentro de la jurisdicción de las autoridades tributarias. Taxact 2012 login in Los impuestos sobre bienes raíces deducibles no suelen incluir impuestos cobrados por beneficios locales ni mejoras que aumentan el valor de los bienes. Taxact 2012 login in Tampoco incluyen cargos detallados por servicios (tal como la recogida de basura) que se les cobran a bienes específicos o ciertas personas, aunque se les pague el cargo a las autoridades tributarias. Taxact 2012 login in Para más información sobre impuestos y cargos que no son deducibles, vea Cantidades Relacionadas con Bienes Raíces que no Puede Deducir , más adelante. Taxact 2012 login in Inquilinos-accionistas de una sociedad anónima de cooperativa de viviendas. Taxact 2012 login in   Normalmente, si es inquilino-accionista de una sociedad anónima de cooperativa de viviendas, puede deducir la cantidad pagada a dicha sociedad anónima que corresponda a su parte de los impuestos sobre bienes raíces que dicha sociedad anónima pagó, o en los que incurrió por la vivienda de usted. Taxact 2012 login in La sociedad anónima debería proporcionarle un estado de cuentas en el cual indica la parte de los impuestos que le corresponde. Taxact 2012 login in Para más información, vea las Special Rules for Cooperatives (Reglas especiales para cooperativas), en la Publicación 530, en inglés. Taxact 2012 login in División de los impuestos sobre bienes raíces entre compradores y vendedores. Taxact 2012 login in   Si compró o vendió bienes raíces durante el año, los impuestos sobre bienes raíces tienen que ser divididos entre el comprador y el vendedor. Taxact 2012 login in   El comprador y el vendedor tienen que dividir los impuestos de bienes raíces basándose en el número de días del año tributario para bienes raíces (el período relacionado con el impuesto gravado) que cada uno fue dueño de la propiedad. Taxact 2012 login in Al vendedor se le trata como si hubiese pagado los impuestos hasta la fecha de la venta, pero sin incluir dicha fecha. Taxact 2012 login in Al comprador se le trata como si hubiese pagado los impuestos a partir de la fecha de la venta. Taxact 2012 login in Esto corresponde independientemente de las fechas de gravamen bajo la ley local. Taxact 2012 login in Generalmente, esta información se incluye en el estado de liquidación proporcionado al cierre. Taxact 2012 login in    Si usted (el vendedor) no puede deducir los impuestos hasta que se paguen debido a su uso del método contable a base de efectivo, y el comprador de su propiedad es personalmente responsable de pagar el impuesto, se considera que usted ha pagado su parte del impuesto en el momento de la venta. Taxact 2012 login in Esto le permite deducir su parte del impuesto hasta la fecha de venta aunque de hecho no lo haya pagado. Taxact 2012 login in Sin embargo, también tiene que incluir la cantidad de dicho impuesto en el precio de venta de la propiedad. Taxact 2012 login in El comprador tiene que incluir la misma cantidad en su costo de la propiedad. Taxact 2012 login in   Calcule su deducción tributaria sobre cada propiedad comprada o vendida durante el año tributario para bienes raíces conforme a lo siguiente: Hoja de Trabajo 22-1. Taxact 2012 login in Cómo Calcular su Deducción por Impuestos sobre Bienes Raíces 1. Taxact 2012 login in Anote el total de los impuestos sobre bienes raíces del año tributario para bienes raíces   2. Taxact 2012 login in Anote el número de días del año tributario para bienes raíces que usted fue dueño de la propiedad   3. Taxact 2012 login in Divida la cantidad de la línea 2 entre 365 (para años bisiestos, divida la cantidad de la línea 2 entre 366) . Taxact 2012 login in 4. Taxact 2012 login in Multiplique la línea 1 por la línea 3. Taxact 2012 login in Ésta es su deducción. Taxact 2012 login in Anótela en la línea 6 del Anexo A (Formulario 1040). Taxact 2012 login in   Nota: Repita los pasos 1 al 4 para cada propiedad que compró o vendió durante el año tributario para bienes raíces. Taxact 2012 login in La deducción total es la suma de las cantidades de la línea 4 para todas las propiedades. Taxact 2012 login in Impuestos sobre bienes raíces de años anteriores. Taxact 2012 login in   No divida impuestos morosos entre el comprador y el vendedor si dichos impuestos corresponden a un año tributario de bienes raíces anterior al año en que se vendió la propiedad. Taxact 2012 login in Aunque el comprador acuerde pagar los impuestos morosos, el mismo no los puede deducir y tiene que sumarlos al costo de la propiedad. Taxact 2012 login in El vendedor puede deducir estos impuestos pagados por el comprador. Taxact 2012 login in Sin embargo, el vendedor tiene que incluirlos en el precio de venta. Taxact 2012 login in Ejemplos. Taxact 2012 login in   Los siguientes ejemplos demuestran cómo se dividen los impuestos sobre bienes raíces entre el comprador y el vendedor. Taxact 2012 login in Ejemplo 1. Taxact 2012 login in El año tributario de bienes raíces de José y María Blanco, tanto para su antigua vivienda como para su nueva vivienda, es el año natural. Taxact 2012 login in El plazo para pagar vence el 1 de agosto. Taxact 2012 login in El impuesto sobre su antigua vivienda, vendida el 7 de mayo, era $620. Taxact 2012 login in El impuesto sobre su nueva vivienda, comprada el 3 de mayo, es $732. Taxact 2012 login in Se considera que José y María han pagado una parte proporcional de los impuestos para bienes raíces sobre la antigua vivienda aunque de hecho no se los pagaron a las autoridades tributarias. Taxact 2012 login in Por otro lado, pueden declarar sólo una parte proporcional de los impuestos que pagaron sobre su nueva propiedad, aunque pagaron la cantidad completa. Taxact 2012 login in José y María fueron dueños de su antigua vivienda durante 126 días del año tributario para bienes raíces (del 1 de enero al 6 de mayo, el día antes de la venta). Taxact 2012 login in Calculan su deducción tributaria sobre su antigua vivienda conforme a lo siguiente: Hoja de Trabajo 22-1. Taxact 2012 login in Cómo Calcular su Deducción por Impuestos sobre Bienes Raíces−Impuestos sobre Antigua Vivienda 1. Taxact 2012 login in Anote el total de los impuestos sobre bienes raíces del año tributario para bienes raíces $620 2. Taxact 2012 login in Anote el número de días del año tributario para bienes raíces que usted fue dueño de la propiedad 126 3. Taxact 2012 login in Divida la cantidad de la línea 2 entre 365 (para años bisiestos, divida la cantidad de la línea 2 entre 366) . Taxact 2012 login in 3452 4. Taxact 2012 login in Multiplique la línea 1 por la línea 3. Taxact 2012 login in Ésta es su deducción. Taxact 2012 login in Anótela en la línea 6 del Anexo A (Formulario 1040). Taxact 2012 login in $214 Como los compradores de su antigua vivienda pagaron todos los impuestos, José y María también incluyen los $214 en el precio de venta de la antigua vivienda. Taxact 2012 login in Los compradores suman los $214 al costo de su vivienda. Taxact 2012 login in José y María fueron dueños de su nueva vivienda durante el año tributario para bienes raíces por 243 días (del 3 de mayo al 31 de diciembre, incluyendo la fecha de compra). Taxact 2012 login in Calculan su deducción tributaria sobre su nueva vivienda conforme a lo siguiente: Hoja de Trabajo 22-1. Taxact 2012 login in Cómo Calcular su Deducción por Impuestos sobre Bienes Raíces−Impuestos sobre Nueva Vivienda 1. Taxact 2012 login in Anote el total de los impuestos sobre bienes raíces del año tributario para bienes raíces $732 2. Taxact 2012 login in Anote el número de días del año tributario para bienes raíces que usted fue dueño de la propiedad 243 3. Taxact 2012 login in Divida la cantidad de la línea 2 entre 365 (para años bisiestos, divida la cantidad de la línea 2 entre 366) . Taxact 2012 login in 6658 4. Taxact 2012 login in Multiplique la línea 1 por la línea 3. Taxact 2012 login in Ésta es su deducción. Taxact 2012 login in Anótela en la línea 6 del Anexo A (Formulario 1040). Taxact 2012 login in $487 Como José y María pagaron todos los impuestos sobre la nueva vivienda, suman $245 ($732 pagados menos una deducción de $487) a su costo de la nueva vivienda. Taxact 2012 login in Los vendedores suman estos $245 a su precio de venta y deducen los $245 como impuesto sobre los bienes raíces. Taxact 2012 login in La deducción por el impuesto sobre bienes raíces de José y María por sus antiguas y nuevas viviendas es la suma de $214 y $487, o sea $701. Taxact 2012 login in Anotarán esta cantidad en la línea 6 del Anexo A (Formulario 1040). Taxact 2012 login in Ejemplo 2. Taxact 2012 login in Jorge y Helena Moreno compraron una nueva casa el 3 de mayo del año 2013. Taxact 2012 login in Su año tributario de bienes raíces para la nueva casa es el año natural. Taxact 2012 login in Los impuestos sobre bienes raíces para el año 2012 fueron gravados en el estado donde viven los Moreno el 1 de enero del año 2013. Taxact 2012 login in El plazo para pagar los impuestos venció el 31 de mayo del año 2013 y el 31 de octubre del año 2013. Taxact 2012 login in Los Moreno acordaron pagar todos los impuestos morosos después de la fecha de compra. Taxact 2012 login in Los impuestos sobre bienes raíces para el año 2012 fueron $680. Taxact 2012 login in Pagaron $340 el 31 de mayo del año 2012 y $340 el 31 de octubre del año 2013. Taxact 2012 login in Estos impuestos fueron para el año tributario de bienes raíces de 2012. Taxact 2012 login in Los Moreno no pueden deducirlos ya que no fueron dueños de la propiedad hasta el año 2013. Taxact 2012 login in En lugar de ello, tienen que añadir $680 al costo de su nueva vivienda. Taxact 2012 login in En enero del año 2014, los Moreno reciben su estado de cuenta del impuesto sobre bienes raíces del año 2013 por $752 y pagarán esta cantidad en el año 2014. Taxact 2012 login in Los Moreno fueron dueños de su nueva vivienda por 243 días (desde el 3 de mayo hasta el 31 de diciembre) durante el año tributario para bienes raíces de 2013. Taxact 2012 login in Calcularán su deducción tributaria para el año 2014 conforme a lo siguiente: Hoja de Trabajo 22-1. Taxact 2012 login in Cómo Calcular su Deducción por Impuestos sobre Bienes Raíces−Impuestos sobre Nueva Vivienda 1. Taxact 2012 login in Anote el total de los impuestos sobre bienes raíces del año tributario para bienes raíces $752 2. Taxact 2012 login in Anote el número de días del año tributario para bienes raíces que usted fue dueño de la propiedad 243 3. Taxact 2012 login in Divida la cantidad de la línea 2 entre 365 (para años bisiestos, divida la cantidad de la línea 2 entre 366) . Taxact 2012 login in 6658 4. Taxact 2012 login in Multiplique la línea 1 por la línea 3. Taxact 2012 login in Ésta es su deducción. Taxact 2012 login in Anótela en la línea 6 del Anexo A (Formulario 1040). Taxact 2012 login in $501 Los impuestos restantes de $251 (los $752 pagados menos una deducción de $501) que fueron pagados en el año 2014, junto con los $680 que fueron pagados en el año 2013, se suman al costo de su nueva vivienda. Taxact 2012 login in Debido a que se considera que los impuestos hasta la fecha de venta han sido pagados por el vendedor en la fecha de venta, éste tiene derecho a una deducción tributaria de $931 para el año 2013. Taxact 2012 login in Ésta es la suma de los $680 del año 2012 y los $251 por los 122 días durante los cuales fue dueño de la vivienda en el año 2013. Taxact 2012 login in El vendedor también tiene que incluir los $931 en el precio de venta cuando calcule la ganancia o pérdida en la venta. Taxact 2012 login in El vendedor debería ponerse en contacto con los Moreno en enero del año 2014 para averiguar cuánto impuesto sobre bienes raíces se debe pagar para el año 2013. Taxact 2012 login in Formulario 1099-S. Taxact 2012 login in   Para ciertas ventas o intercambios de bienes raíces, la persona encargada del cierre de la venta (generalmente el agente a cargo del cierre) prepara el Formulario 1099-S, Proceeds From Real Estate Transactions (Ganancias procedentes de transacciones de bienes raíces), en inglés, para declarar cierta información al IRS y al vendedor de la propiedad. Taxact 2012 login in El recuadro 2 del Formulario 1099-S es para las utilidades brutas de la venta y debería incluir la parte de la obligación tributaria por bienes raíces correspondiente al vendedor que el comprador pagará a partir de la fecha de la venta. Taxact 2012 login in El comprador incluye estos impuestos en la base del costo de la propiedad y el vendedor deduce esta cantidad como un impuesto pagado y lo incluye en el precio de venta de la propiedad. Taxact 2012 login in   Para una transacción de bienes raíces que incluya una vivienda, todo impuesto sobre bienes raíces que el vendedor haya pagado por adelantado pero que es la obligación del comprador aparece en el recuadro 5 del Formulario 1099-S. Taxact 2012 login in El comprador deduce esta cantidad como un impuesto sobre bienes raíces y el vendedor reduce esa misma cantidad de su deducción del impuesto sobre bienes raíces (o la incluye en el ingreso). Taxact 2012 login in Vea Reembolso (o rebaja) , más adelante. Taxact 2012 login in Impuestos depositados en plica. Taxact 2012 login in   Si su pago hipotecario mensual incluye una cantidad depositada en plica (puesta bajo la custodia de un tercero) para impuestos sobre bienes raíces, es posible que no pueda deducir toda la cantidad que fue depositada en plica. Taxact 2012 login in Puede deducir sólo el impuesto sobre bienes raíces que el tercero de hecho les pagó a las autoridades tributarias. Taxact 2012 login in Si el tercero no le avisa de la cantidad de impuesto sobre bienes raíces pagada en nombre suyo, póngase en contacto con el tercero o las autoridades tributarias para averiguar la cantidad que debe usar en su declaración. Taxact 2012 login in Tenencia en su totalidad. Taxact 2012 login in   Si usted y su cónyuge tuvieron propiedad conyugal en su totalidad y presentan declaraciones federales separadas, cada uno de ustedes puede deducir sólo los impuestos que cada uno de ustedes pagó sobre la propiedad. Taxact 2012 login in Personas divorciadas. Taxact 2012 login in   Si su acuerdo de divorcio o separación declara que usted tiene que pagar los impuestos sobre bienes raíces por una vivienda cuyos dueños son usted y su cónyuge, una parte de sus pagos podría ser deducible como pensión para el cónyuge divorciado y otra parte como impuestos sobre bienes raíces. Taxact 2012 login in Vea Impuestos y seguro en el capítulo 18 para más información. Taxact 2012 login in Asignaciones para la vivienda para ministros de una orden religiosa y personal militar. Taxact 2012 login in   Si es ministro de la iglesia o miembro de los servicios militares y recibe una asignación para su vivienda que puede excluir de sus ingresos, aún puede deducir todos los impuestos sobre bienes raíces que pague sobre su vivienda. Taxact 2012 login in Reembolso (o rebaja). Taxact 2012 login in   Si recibió un reembolso o una rebaja en el año tributario 2013 sobre bienes raíces que pagó ese año, tiene que reducir su deducción por la cantidad que se le ha reembolsado. Taxact 2012 login in Si recibió un reembolso o una rebaja en el año tributario 2013 sobre bienes raíces que dedujo en un año anterior (ya sea como deducción detallada o como aumento en la deducción estándar), generalmente tiene que incluir el reembolso o la rebaja en los ingresos del año en que lo reciba. Taxact 2012 login in Sin embargo, la cantidad que se incluye en los ingresos se limita a la cantidad de la deducción que disminuyó su impuesto en el año anterior. Taxact 2012 login in Para más información, vea Recuperación de Fondos en el capítulo 12. Taxact 2012 login in Tabla 22-1. Taxact 2012 login in ¿Qué Impuestos Puede Deducir? Tipo de Impuestos Puede Deducir No Puede Deducir Honorarios y Cargos Honorarios y cargos que son gastos de su ocupación o negocio o de la generación de ingresos. Taxact 2012 login in Honorarios y cargos que no son gastos de su ocupación o negocio o de la generación de ingresos, tales como cargos de licencias para conducir, inspección de vehículos, estacionamiento o cargos por servicios de agua (vea Impuestos y Cargos que no Puede Deducir ). Taxact 2012 login in     Multas y sanciones. Taxact 2012 login in Impuestos sobre los Ingresos Impuestos estatales y locales sobre los ingresos. Taxact 2012 login in Impuestos federales sobre los ingresos. Taxact 2012 login in   Impuestos extranjeros sobre los ingresos. Taxact 2012 login in Aportaciones del empleado a planes de seguro por incapacidad privados o voluntarios. Taxact 2012 login in   Aportaciones del empleado a fondos estatales, tal como se indica bajo Aportaciones a fondos de beneficios estatales . Taxact 2012 login in Impuestos generales estatales y locales sobre las ventas si opta por deducir impuestos estatales y locales sobre los ingresos. Taxact 2012 login in Impuestos Generales sobre las Ventas Impuestos generales estatales y locales sobre las ventas, incluyendo los impuestos de uso compensatorio. Taxact 2012 login in Impuestos estatales y locales sobre los ingresos si opta por deducir impuestos generales estatales y locales sobre las ventas. Taxact 2012 login in Otros Impuestos Impuestos que son gastos de su ocupación o negocio. Taxact 2012 login in Impuestos federales sobre artículos de uso y consumo, tal como el impuesto sobre gasolina, que no son gastos de su ocupación o negocio o de la generación de ingresos. Taxact 2012 login in   Impuestos sobre bienes que generan ingresos del alquiler o de regalías. Taxact 2012 login in Impuestos per cápita. Taxact 2012 login in   Impuestos sobre una profesión u ocupación. Taxact 2012 login in Vea el capítulo 28. Taxact 2012 login in     La mitad del impuesto sobre el trabajo por cuenta propia pagado. Taxact 2012 login in   Impuestos sobre Bienes Muebles Impuestos estatales y locales sobre bienes muebles. Taxact 2012 login in Aranceles de aduanas que no son gastos de su ocupación o negocio o de la generación de ingresos. Taxact 2012 login in Impuestos sobre Bienes Raíces Impuestos estatales y locales sobre bienes raíces. Taxact 2012 login in Impuestos sobre bienes raíces que se tratan como si hubiesen sido gravados a otra persona (vea División de los impuestos sobre bienes raíces entre compradores y vendedores ). Taxact 2012 login in   Impuestos extranjeros sobre bienes raíces. Taxact 2012 login in Impuestos para beneficios locales (con excepciones). Taxact 2012 login in Vea Cantidades Relacionadas con Bienes Raíces que no Puede Deducir . Taxact 2012 login in   La parte de los impuestos sobre bienes raíces del inquilino pagada por una sociedad anónima cooperativa de viviendas. Taxact 2012 login in Cargos por la recogida de basura y desperdicios (hay excepciones). Taxact 2012 login in Vea Cantidades Relacionadas con Bienes Raíces que no Puede Deducir . Taxact 2012 login in     Aumento del alquiler debido a impuestos sobre bienes raíces más altos. Taxact 2012 login in     Cuotas de la asociación de propietarios de viviendas. Taxact 2012 login in Cantidades Relacionadas con Bienes Raíces que no Puede Deducir Los pagos de los siguientes no suelen ser deducibles como impuestos sobre bienes raíces: Impuestos por beneficios locales. Taxact 2012 login in Cargos detallados por servicios (tales como cargos por la recogida de basura y desperdicios). Taxact 2012 login in Impuestos de traspaso (impuestos de timbre). Taxact 2012 login in Aumentos del alquiler ocasionados por aumentos en los impuestos sobre bienes raíces. Taxact 2012 login in Cuotas de la asociación de propietarios de vivienda. Taxact 2012 login in Impuestos por beneficios locales. Taxact 2012 login in   Los impuestos deducibles sobre bienes raíces no suelen incluir impuestos gravados por beneficios locales y mejoras que tienden a aumentar el valor de la propiedad. Taxact 2012 login in Estos incluyen impuestos por mejoras de calles, aceras o banquetas, cañerías principales, alcantarillado, instalaciones de estacionamiento público y mejoras parecidas. Taxact 2012 login in Debe aumentar la base de su propiedad por la cantidad pagada. Taxact 2012 login in   Los impuestos sobre beneficios locales se pueden deducir únicamente si son por mantenimiento, reparaciones o cargos de intereses relacionados con aquellos beneficios. Taxact 2012 login in Si sólo una parte de los impuestos es por mantenimiento, reparaciones o intereses, tiene que poder determinar cuánta fue la cantidad de dicha parte para reclamar la deducción. Taxact 2012 login in Si no puede determinar qué parte del impuesto es por mantenimiento, reparaciones o intereses, ninguna parte de éste es deducible. Taxact 2012 login in    Los impuestos sobre beneficios locales podrían incluirse en su factura del impuesto sobre bienes raíces. Taxact 2012 login in Si las autoridades tributarias (o prestamista hipotecario) no le proveen una copia de su factura del impuesto sobre bienes raíces, pídala. Taxact 2012 login in Debe usar las reglas indicadas anteriormente para determinar si puede deducir el impuesto sobre beneficios locales. Taxact 2012 login in Comuníquese con las autoridades tributarias si necesita información adicional sobre un cargo específico indicado en su factura del impuesto sobre bienes raíces. Taxact 2012 login in Cargos detallados por servicios. Taxact 2012 login in    Un cargo detallado por servicios sobre una propiedad o persona específica no es un impuesto, aun si el cargo se paga a las autoridades tributarias. Taxact 2012 login in Por ejemplo, no puede deducir el cargo como un impuesto sobre bienes raíces si es: Un cargo unitario por el abastecimiento de un servicio (tal como un cargo de $5 que se cobra por cada 1,000 galones de agua que use), Un cargo periódico por un servicio residencial (tal como un cargo de $20 al mes o $240 al año que se le cobra a cada propietario de viviendas por la recogida de basura) o Un cargo fijo que se cobra por un solo servicio provisto por su gobierno (tal como un cargo de $30 por cortar el césped por haberla dejado crecer más de lo permitido conforme al reglamento local). Taxact 2012 login in    Tiene que revisar su factura del impuesto sobre bienes raíces para determinar si algún cargo detallado no deducible, como los que se enumeran anteriormente, se ha incluido en la factura. Taxact 2012 login in Si las autoridades tributarias (o el prestamista hipotecario) no le proveen una copia de su factura del impuesto sobre bienes raíces, pídala. Taxact 2012 login in Excepción. Taxact 2012 login in   Los cargos que se utilizan para mantener o mejorar servicios (tal como la recogida de basura o la protección policial o contra incendios) son deducibles como impuestos sobre bienes raíces si: Los cargos se gravan a una tasa similar para todos los bienes en la jurisdicción que impone el impuesto, Los fondos recaudados no tienen designación específica; en vez de ello, están mezclados con fondos fiscales generales y Los fondos utilizados para mantener y mejorar servicios no se limitan a la cantidad de dichos cargos recaudados ni están determinados por dicha cantidad. Taxact 2012 login in Impuestos de traspaso (impuestos de timbre). Taxact 2012 login in   No se pueden deducir los impuestos de traspaso ni impuestos similares, ni los cargos sobre la venta de una vivienda personal. Taxact 2012 login in Si los paga el vendedor, son gastos de la venta y reducen la cantidad generada por la venta. Taxact 2012 login in Si los paga el comprador, se incluyen en la base del costo de los bienes. Taxact 2012 login in Aumento del alquiler debido a impuestos sobre bienes raíces más altos. Taxact 2012 login in   Si su arrendador aumenta su alquiler en forma de recargo tributario (surcharge) debido a un aumento de los impuestos sobre bienes raíces, no puede deducir dicho aumento como impuesto. Taxact 2012 login in Cuotas de la asociación de propietarios de vivienda. Taxact 2012 login in   Estos cargos no se pueden deducir porque son gravados por la asociación de propietarios de vivienda y no por el gobierno estatal o local. Taxact 2012 login in Impuestos sobre Bienes Muebles El impuesto sobre bienes muebles es deducible si es un impuesto estatal o local que: Se cobra sobre bienes muebles, Se basa únicamente en el valor de los bienes muebles y Se cobra anualmente, aunque se pague más o menos una vez al año. Taxact 2012 login in Se puede considerar que un impuesto que reúna los requisitos anteriores ha sido cobrado sobre bienes muebles aunque sea para el ejercicio de un privilegio. Taxact 2012 login in Por ejemplo, un impuesto anual basado en el valor reúne los requisitos como impuesto sobre bienes muebles, aunque se denomine un cargo de registro y sea para el privilegio de registrar automóviles o utilizarlos en las carreteras. Taxact 2012 login in Si el impuesto se basa parcialmente en el valor y parcialmente en otros criterios, puede reunir los requisitos en parte. Taxact 2012 login in Ejemplo. Taxact 2012 login in El estado en el que vive cobra un impuesto anual del 1% del valor, más 50 centavos por quintal (cien libras de peso) de un vehículo por el registro del mismo. Taxact 2012 login in Usted pagó $32 basados en el valor ($1,500) y peso (3,400 libras) de su automóvil. Taxact 2012 login in Puede deducir $15 (1% x $1,500) como un impuesto sobre bienes muebles, ya que esa parte se basa en el valor. Taxact 2012 login in Los $17 restantes ($0. Taxact 2012 login in 50 x 34), basados en el peso, no se pueden deducir. Taxact 2012 login in Impuestos y Cargos que no Puede Deducir Muchos impuestos del gobierno federal, estatal y local no son deducibles porque no pertenecen a las categorías mencionadas anteriormente. Taxact 2012 login in Otros impuestos y cargos, tales como los impuestos federales sobre los ingresos, no son deducibles debido a que la ley tributaria prohibe específicamente la deducción de éstos. Taxact 2012 login in Vea la Tabla 22-1. Taxact 2012 login in Los impuestos y cargos que generalmente no se pueden deducir incluyen los siguientes: Impuestos sobre la nómina. Taxact 2012 login in Esto incluye los impuestos del Seguro Social, Medicare e impuestos sobre la jubilación ferroviaria retenidos de su paga. Taxact 2012 login in No obstante, una mitad del impuesto que usted paga sobre el trabajo por cuenta propia es deducible. Taxact 2012 login in Asimismo, es posible que los impuestos del Seguro Social y otros impuestos laborales sobre la nómina que usted paga sobre el salario de un empleado doméstico se puedan incluir en los gastos médicos deducibles o en los gastos del cuidado de hijos que le permitan reclamar el crédito por gastos del cuidado de menores y dependientes. Taxact 2012 login in Para más información, vea los capítulos 21 y 32. Taxact 2012 login in Impuestos sobre caudales hereditarios, herencias, legados o sucesiones. Taxact 2012 login in No obstante, puede deducir la parte del impuesto sobre la herencia atribuible al ingreso proveniente de un difunto si usted, como beneficiario, tiene que incluir dicho ingreso en su propio ingreso bruto. Taxact 2012 login in En este caso, deduzca el impuesto sobre la herencia como deducción miscelánea no sujeta al límite del 2% del ingreso bruto ajustado. Taxact 2012 login in Para más información, vea la Publicación 559, Survivors, Executors, and Administrators (Sobrevivientes, albaceas y administradores), en inglés. Taxact 2012 login in Impuestos federales sobre los ingresos. Taxact 2012 login in Incluye impuestos sobre los ingresos retenidos de su paga. Taxact 2012 login in Multas y sanciones. Taxact 2012 login in No puede deducir multas y sanciones pagadas a un gobierno por la violación de alguna ley, incluidas cantidades afines de garantía que haya perdido. Taxact 2012 login in Impuestos sobre donaciones. Taxact 2012 login in Cargos por licencias. Taxact 2012 login in No puede deducir cargos por licencias para propósitos personales (cargos por licencia matrimonial, licencias para conducir y permiso para perros). Taxact 2012 login in Impuestos per cápita. Taxact 2012 login in No puede deducir los impuestos per cápita estatales o locales. Taxact 2012 login in Muchos impuestos y cargos que no se enumeraron anteriormente tampoco pueden ser deducidos, a menos que sean gastos ordinarios y necesarios de una actividad comercial o una actividad que genere ingresos. Taxact 2012 login in Para otros cargos que no se pueden deducir, vea Cantidades Relacionadas con Bienes Raíces que no Puede Deducir , anteriormente. Taxact 2012 login in Dónde se Anotan las Deducciones Los impuestos se deducen en los siguientes anexos: Impuestos estatales y locales sobre los ingresos. Taxact 2012 login in    Estos impuestos se deducen en la línea 5 del Anexo A (Formulario 1040), aunque su única fuente de ingresos sea de negocios, alquileres o regalías. Taxact 2012 login in Marque el recuadro a en la línea 5. Taxact 2012 login in Impuestos generales sobre las ventas. Taxact 2012 login in   Los impuestos sobre las ventas se deducen en la línea 5 del Anexo A (Formulario 1040). Taxact 2012 login in Usted tiene que marcar el recuadro b en la línea 5. Taxact 2012 login in Si elige deducir estos impuestos, no puede deducir impuestos estatales y locales sobre los ingresos en el recuadro a de la línea 5 del Anexo A (Formulario 1040). Taxact 2012 login in Impuestos extranjeros sobre los ingresos. Taxact 2012 login in   Por lo general, los impuestos que paga a un país extranjero o una posesión (territorio no autónomo) estadounidense pueden ser reclamados como una deducción detallada en la línea 8 del Anexo A (Formulario 1040) o como un crédito a su favor para su impuesto sobre el ingreso de los EE. Taxact 2012 login in UU. Taxact 2012 login in en la línea 47 del Formulario 1040. Taxact 2012 login in Para reclamar el crédito, es posible que tenga que llenar y adjuntar el Formulario 1116, en inglés. Taxact 2012 login in Para más información, vea el capítulo 37 de esta publicación, las Instrucciones del Formulario 1040 o la Publicación 514, estos dos últimos en inglés. Taxact 2012 login in Impuestos sobre bienes raíces e impuestos sobre bienes muebles. Taxact 2012 login in    Los impuestos sobre bienes raíces e impuestos sobre bienes muebles se anotan en las líneas 6 y 7, respectivamente, del Anexo A (Formulario 1040), a menos que se paguen sobre bienes utilizados en su negocio. Taxact 2012 login in En tal caso, se anotan en el Anexo C, Anexo C-EZ o Anexo F (Formulario 1040). Taxact 2012 login in Los impuestos sobre propiedad que genere ingresos de alquiler o de regalías se anotan en el Anexo E (Formulario 1040). Taxact 2012 login in Impuestos sobre el trabajo por cuenta propia. Taxact 2012 login in    Deduzca la mitad de su impuesto sobre el trabajo por cuenta propia en la línea 27 del Formulario 1040. Taxact 2012 login in Otros impuestos. Taxact 2012 login in    Todos los demás impuestos deducibles se anotan en la línea 8 del Anexo A (Formulario 1040). Taxact 2012 login in Prev  Up  Next   Home   More Online Publications
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Taxact 2012 login in 6. Taxact 2012 login in   How To Report Table of Contents Where To ReportGifts. Taxact 2012 login in Statutory employees. Taxact 2012 login in Vehicle Provided by Your Employer ReimbursementsAccountable Plans Nonaccountable Plans Rules for Independent Contractors and Clients How To Use Per Diem Rate TablesThe Two Substantiation Methods Transition Rules Completing Forms 2106 and 2106-EZInformation on use of cars. Taxact 2012 login in Standard mileage rate. Taxact 2012 login in Actual expenses. Taxact 2012 login in Car rentals. Taxact 2012 login in Hours of service limits. Taxact 2012 login in Allocating your reimbursement. Taxact 2012 login in 1. Taxact 2012 login in Limit on meals and entertainment. Taxact 2012 login in 2. Taxact 2012 login in Limit on miscellaneous itemized deductions. Taxact 2012 login in 3. Taxact 2012 login in Limit on total itemized deductions. Taxact 2012 login in Special Rules This chapter explains where and how to report the expenses discussed in this publication. Taxact 2012 login in It discusses reimbursements and how to treat them under accountable and nonaccountable plans. Taxact 2012 login in It also explains rules for independent contractors and clients, fee-basis officials, certain performing artists, Armed Forces reservists, and certain disabled employees. Taxact 2012 login in The chapter ends with illustrations of how to report travel, entertainment, gift, and car expenses on Forms 2106 and 2106-EZ. Taxact 2012 login in Where To Report This section provides general information on where to report the expenses discussed in this publication. Taxact 2012 login in Self-employed. Taxact 2012 login in   You must report your income and expenses on Schedule C (Form 1040) or Schedule C-EZ (Form 1040) if you are a sole proprietor, or on Schedule F (Form 1040) if you are a farmer. Taxact 2012 login in You do not use Form 2106 or 2106-EZ. Taxact 2012 login in    If you claim car or truck expenses, you must provide certain information on the use of your vehicle. Taxact 2012 login in You provide this information on Schedule C (Form 1040), Schedule C-EZ (Form 1040), or Form 4562. Taxact 2012 login in   If you file Schedule C (Form 1040): Report your travel expenses, except meals, on line 24a, Report your deductible meals (actual cost or standard meal allowance) and entertainment on line 24b, Report your gift expenses and transportation expenses, other than car expenses, on line 27a, and Report your car expenses on line 9. Taxact 2012 login in Complete Part IV of the form unless you have to file Form 4562 for depreciation or amortization. Taxact 2012 login in   If you file Schedule C-EZ (Form 1040), report the total of all business expenses on line 2. Taxact 2012 login in You can only include 50% of your meals and entertainment in that total. Taxact 2012 login in If you include car expenses, you must also complete Part III of the form. Taxact 2012 login in    If you file Schedule F (Form 1040): Report your car expenses on line 10. Taxact 2012 login in Attach Form 4562 and provide information on the use of your car in Part V of Form 4562. Taxact 2012 login in Report all other business expenses discussed in this publication on line 32. Taxact 2012 login in You can only include 50% of your meals and entertainment on that line. Taxact 2012 login in See your form instructions for more information on how to complete your tax return. Taxact 2012 login in Both self-employed and an employee. Taxact 2012 login in   If you are both self-employed and an employee, you must keep separate records for each business activity. Taxact 2012 login in Report your business expenses for self-employment on Schedule C (Form 1040), Schedule C-EZ (Form 1040), or Schedule F (Form 1040), as discussed earlier. Taxact 2012 login in Report your business expenses for your work as an employee on Form 2106 or 2106-EZ, as discussed next. Taxact 2012 login in Employees. Taxact 2012 login in    If you are an employee, you generally must complete Form 2106 to deduct your travel, transportation, and entertainment expenses. Taxact 2012 login in However, you can use the shorter Form 2106-EZ instead of Form 2106 if you meet all of the following conditions. Taxact 2012 login in You are an employee deducting expenses attributable to your job. Taxact 2012 login in You were not reimbursed by your employer for your expenses (amounts included in box 1 of your Form W-2 are not considered reimbursements). Taxact 2012 login in If you claim car expenses, you use the standard mileage rate. Taxact 2012 login in   For more information on how to report your expenses on Forms 2106 and 2106-EZ, see Completing Forms 2106 and 2106-EZ , later. Taxact 2012 login in Gifts. Taxact 2012 login in   If you did not receive any reimbursements (or the reimbursements were all included in box 1 of your Form W-2), the only business expense you are claiming is for gifts, and the Special Rules discussed later do not apply to you, do not complete Form 2106 or 2106-EZ. Taxact 2012 login in Instead, claim the amount of your deductible gifts directly on line 21 of Schedule A (Form 1040). Taxact 2012 login in Statutory employees. Taxact 2012 login in    If you received a Form W-2 and the “Statutory employee” box in box 13 was checked, report your income and expenses related to that income on Schedule C (Form 1040) or Schedule C-EZ (Form 1040). Taxact 2012 login in Do not complete Form 2106 or 2106-EZ. Taxact 2012 login in   Statutory employees include full-time life insurance salespersons, certain agent or commission drivers, traveling salespersons, and certain homeworkers. Taxact 2012 login in If you are entitled to a reimbursement from your employer but you do not claim it, you cannot claim a deduction for the expenses to which that unclaimed reimbursement applies. Taxact 2012 login in Reimbursement for personal expenses. Taxact 2012 login in    If your employer reimburses you for nondeductible personal expenses, such as for vacation trips, your employer must report the reimbursement as wage income in box 1 of your Form W-2. Taxact 2012 login in You cannot deduct personal expenses. Taxact 2012 login in Income-producing property. Taxact 2012 login in   If you have travel or transportation expenses related to income-producing property, report your deductible expenses on the form appropriate for that activity. Taxact 2012 login in   For example, if you have rental real estate income and expenses, report your expenses on Schedule E (Form 1040), Supplemental Income and Loss. Taxact 2012 login in See Publication 527, Residential Rental Property, for more information on the rental of real estate. Taxact 2012 login in If you have deductible investment-related transportation expenses, report them on Schedule A (Form 1040), line 23. Taxact 2012 login in Vehicle Provided by Your Employer If your employer provides you with a car, you may be able to deduct the actual expenses of operating that car for business purposes. Taxact 2012 login in The amount you can deduct depends on the amount that your employer included in your income and the business and personal miles you drove during the year. Taxact 2012 login in You cannot use the standard mileage rate. Taxact 2012 login in Value reported on Form W-2. Taxact 2012 login in   Your employer can figure and report either the actual value of your personal use of the car or the value of the car as if you used it only for personal purposes (100% income inclusion). Taxact 2012 login in Your employer must separately state the amount if 100% of the annual lease value was included in your income. Taxact 2012 login in If you are unsure of the amount included on your Form W-2, ask your employer. Taxact 2012 login in Full value included in your income. Taxact 2012 login in   You can deduct the value of the business use of an employer-provided car if your employer reported 100% of the value of the car in your income. Taxact 2012 login in On your 2013 Form W-2, the amount of the value will be included in box 1, Wages, tips, other compensation, and box 14. Taxact 2012 login in    To claim your expenses, complete Form 2106, Part II, Sections A and C. Taxact 2012 login in Enter your actual expenses on line 23 of Section C and include the entire value of the employer-provided car on line 25. Taxact 2012 login in Complete the rest of the form. Taxact 2012 login in Less than full value included in your income. Taxact 2012 login in   If less than the full annual lease value of the car was included on your Form W-2, this means that your Form W-2 only includes the value of your personal use of the car. Taxact 2012 login in Do not enter this value on your Form 2106 because it is not deductible. Taxact 2012 login in   If you paid any actual costs (that your employer did not provide or reimburse you for) to operate the car, you can deduct the business portion of those costs. Taxact 2012 login in Examples of costs that you may have are gas, oil, and repairs. Taxact 2012 login in Complete Form 2106, Part II, Sections A and C. Taxact 2012 login in Enter your actual costs on line 23 of Section C and leave line 25 blank. Taxact 2012 login in Complete the rest of the form. Taxact 2012 login in Reimbursements This section explains what to do when you receive an advance or are reimbursed for any of the employee business expenses discussed in this publication. Taxact 2012 login in If you received an advance, allowance, or reimbursement for your expenses, how you report this amount and your expenses depends on whether your employer reimbursed you under an accountable plan or a nonaccountable plan. Taxact 2012 login in This section explains the two types of plans, how per diem and car allowances simplify proving the amount of your expenses, and the tax treatment of your reimbursements and expenses. Taxact 2012 login in It also covers rules for independent contractors. Taxact 2012 login in No reimbursement. Taxact 2012 login in   You are not reimbursed or given an allowance for your expenses if you are paid a salary or commission with the understanding that you will pay your own expenses. Taxact 2012 login in In this situation, you have no reimbursement or allowance arrangement, and you do not have to read this section on reimbursements. Taxact 2012 login in Instead, see Completing Forms 2106 and 2106-EZ , later, for information on completing your tax return. Taxact 2012 login in Reimbursement, allowance, or advance. Taxact 2012 login in   A reimbursement or other expense allowance arrangement is a system or plan that an employer uses to pay, substantiate, and recover the expenses, advances, reimbursements, and amounts charged to the employer for employee business expenses. Taxact 2012 login in Arrangements include per diem and car allowances. Taxact 2012 login in    A per diem allowance is a fixed amount of daily reimbursement your employer gives you for your lodging, meals, and incidental expenses when you are away from home on business. Taxact 2012 login in (The term “ incidental expenses ” is defined in chapter 1 under Standard Meal Allowance. Taxact 2012 login in ) A car allowance is an amount your employer gives you for the business use of your car. Taxact 2012 login in   Your employer should tell you what method of reimbursement is used and what records you must provide. Taxact 2012 login in Employers. Taxact 2012 login in   If you are an employer and you reimburse employee business expenses, how you treat this reimbursement on your employee's Form W-2 depends in part on whether you have an accountable plan. Taxact 2012 login in Reimbursements treated as paid under an accountable plan, as explained next, are not reported as pay. Taxact 2012 login in Reimbursements treated as paid under nonaccountable plans , as explained later, are reported as pay. Taxact 2012 login in See Publication 15 (Circular E), Employer's Tax Guide, for information on employee pay. Taxact 2012 login in Accountable Plans To be an accountable plan, your employer's reimbursement or allowance arrangement must include all of the following rules: Your expenses must have a business connection — that is, you must have paid or incurred deductible expenses while performing services as an employee of your employer. Taxact 2012 login in You must adequately account to your employer for these expenses within a reasonable period of time. Taxact 2012 login in You must return any excess reimbursement or allowance within a reasonable period of time. Taxact 2012 login in “ Adequate accounting ” and “ returning excess reimbursements ” are discussed later. Taxact 2012 login in An excess reimbursement or allowance is any amount you are paid that is more than the business-related expenses that you adequately accounted for to your employer. Taxact 2012 login in Reasonable period of time. Taxact 2012 login in   The definition of reasonable period of time depends on the facts and circumstances of your situation. Taxact 2012 login in However, regardless of the facts and circumstances of your situation, actions that take place within the times specified in the following list will be treated as taking place within a reasonable period of time. Taxact 2012 login in You receive an advance within 30 days of the time you have an expense. Taxact 2012 login in You adequately account for your expenses within 60 days after they were paid or incurred. Taxact 2012 login in You return any excess reimbursement within 120 days after the expense was paid or incurred. Taxact 2012 login in You are given a periodic statement (at least quarterly) that asks you to either return or adequately account for outstanding advances and you comply within 120 days of the statement. Taxact 2012 login in Employee meets accountable plan rules. Taxact 2012 login in   If you meet the three rules for accountable plans, your employer should not include any reimbursements in your income in box 1 of your Form W-2. Taxact 2012 login in If your expenses equal your reimbursements, you do not complete Form 2106. Taxact 2012 login in You have no deduction since your expenses and reimbursement are equal. Taxact 2012 login in    If your employer included reimbursements in box 1 of your Form W-2 and you meet all the rules for accountable plans, ask your employer for a corrected Form W-2. Taxact 2012 login in Accountable plan rules not met. Taxact 2012 login in   Even though you are reimbursed under an accountable plan, some of your expenses may not meet all three rules. Taxact 2012 login in All reimbursements that fail to meet all three rules for accountable plans are generally treated as having been reimbursed under a nonaccountable plan (discussed later). Taxact 2012 login in Failure to return excess reimbursements. Taxact 2012 login in   If you are reimbursed under an accountable plan, but you fail to return, within a reasonable time, any amounts in excess of the substantiated amounts, the amounts paid in excess of the substantiated expenses are treated as paid under a nonaccountable plan. Taxact 2012 login in See Reasonable period of time , earlier, and Returning Excess Reimbursements , later. Taxact 2012 login in Reimbursement of nondeductible expenses. Taxact 2012 login in   You may be reimbursed under your employer's accountable plan for expenses related to that employer's business, some of which are deductible as employee business expenses and some of which are not deductible. Taxact 2012 login in The reimbursements you receive for the nondeductible expenses do not meet rule (1) for accountable plans, and they are treated as paid under a nonaccountable plan. Taxact 2012 login in Example. Taxact 2012 login in Your employer's plan reimburses you for travel expenses while away from home on business and also for meals when you work late at the office, even though you are not away from home. Taxact 2012 login in The part of the arrangement that reimburses you for the nondeductible meals when you work late at the office is treated as paid under a nonaccountable plan. Taxact 2012 login in The employer makes the decision whether to reimburse employees under an accountable plan or a nonaccountable plan. Taxact 2012 login in If you are an employee who receives payments under a nonaccountable plan, you cannot convert these amounts to payments under an accountable plan by voluntarily accounting to your employer for the expenses and voluntarily returning excess reimbursements to the employer. Taxact 2012 login in Adequate Accounting One of the rules for an accountable plan is that you must adequately account to your employer for your expenses. Taxact 2012 login in You adequately account by giving your employer a statement of expense, an account book, a diary, or a similar record in which you entered each expense at or near the time you had it, along with documentary evidence (such as receipts) of your travel, mileage, and other employee business expenses. Taxact 2012 login in (See Table 5-1 in chapter 5 for details you need to enter in your record and documents you need to prove certain expenses. Taxact 2012 login in ) A per diem or car allowance satisfies the adequate accounting requirement under certain conditions. Taxact 2012 login in See Per Diem and Car Allowances , later. Taxact 2012 login in You must account for all amounts you received from your employer during the year as advances, reimbursements, or allowances. Taxact 2012 login in This includes amounts you charged to your employer by credit card or other method. Taxact 2012 login in You must give your employer the same type of records and supporting information that you would have to give to the IRS if the IRS questioned a deduction on your return. Taxact 2012 login in You must pay back the amount of any reimbursement or other expense allowance for which you do not adequately account or that is more than the amount for which you accounted. Taxact 2012 login in Per Diem and Car Allowances If your employer reimburses you for your expenses using a per diem or a car allowance, you can generally use the allowance as proof for the amount of your expenses. Taxact 2012 login in A per diem or car allowance satisfies the adequate accounting requirements for the amount of your expenses only if all the following conditions apply. Taxact 2012 login in Your employer reasonably limits payments of your expenses to those that are ordinary and necessary in the conduct of the trade or business. Taxact 2012 login in The allowance is similar in form to and not more than the federal rate (defined later). Taxact 2012 login in You prove the time (dates), place, and business purpose of your expenses to your employer (as explained in Table 5-1 ) within a reasonable period of time. Taxact 2012 login in You are not related to your employer (as defined next). Taxact 2012 login in If you are related to your employer, you must be able to prove your expenses to the IRS even if you have already adequately accounted to your employer and returned any excess reimbursement. Taxact 2012 login in If the IRS finds that an employer's travel allowance practices are not based on reasonably accurate estimates of travel costs (including recognition of cost differences in different areas for per diem amounts), you will not be considered to have accounted to your employer. Taxact 2012 login in In this case, you must be able to prove your expenses to the IRS. Taxact 2012 login in Related to employer. Taxact 2012 login in   You are related to your employer if: Your employer is your brother or sister, half brother or half sister, spouse, ancestor, or lineal descendant, Your employer is a corporation in which you own, directly or indirectly, more than 10% in value of the outstanding stock, or Certain relationships (such as grantor, fiduciary, or beneficiary) exist between you, a trust, and your employer. Taxact 2012 login in You may be considered to indirectly own stock, for purposes of (2), if you have an interest in a corporation, partnership, estate, or trust that owns the stock or if a member of your family or your partner owns the stock. Taxact 2012 login in The federal rate. Taxact 2012 login in   The federal rate can be figured using any one of the following methods. Taxact 2012 login in For per diem amounts: The regular federal per diem rate. Taxact 2012 login in The standard meal allowance. Taxact 2012 login in The high-low rate. Taxact 2012 login in For car expenses: The standard mileage rate. Taxact 2012 login in A fixed and variable rate (FAVR). Taxact 2012 login in    For per diem amounts, use the rate in effect for the area where you stop for sleep or rest. Taxact 2012 login in Regular federal per diem rate. Taxact 2012 login in   The regular federal per diem rate is the highest amount that the federal government will pay to its employees for lodging, meals, and incidental expenses (or meals and incidental expenses only) while they are traveling away from home in a particular area. Taxact 2012 login in The rates are different for different locations. Taxact 2012 login in Your employer should have these rates available. Taxact 2012 login in You can also find federal per diem rates at www. Taxact 2012 login in gsa. Taxact 2012 login in gov/perdiem. Taxact 2012 login in The standard meal allowance. Taxact 2012 login in   The standard meal allowance (discussed in chapter 1) is the federal rate for meals and incidental expenses (M&IE). Taxact 2012 login in The rate for most small localities in the United States is $46 a day. Taxact 2012 login in Most major cities and many other localities qualify for higher rates. Taxact 2012 login in You can find this information on the Internet at www. Taxact 2012 login in gsa. Taxact 2012 login in gov/perdiem. Taxact 2012 login in   You receive an allowance only for meals and incidental expenses when your employer does one of the following. Taxact 2012 login in Provides you with lodging (furnishes it in kind). Taxact 2012 login in Reimburses you, based on your receipts, for the actual cost of your lodging. Taxact 2012 login in Pays the hotel, motel, etc. Taxact 2012 login in , directly for your lodging. Taxact 2012 login in Does not have a reasonable belief that you had (or will have) lodging expenses, such as when you stay with friends or relatives or sleep in the cab of your truck. Taxact 2012 login in Figures the allowance on a basis similar to that used in computing your compensation, such as number of hours worked or miles traveled. Taxact 2012 login in High-low rate. Taxact 2012 login in   This is a simplified method of computing the federal per diem rate for travel within the continental United States. Taxact 2012 login in It eliminates the need to keep a current list of the per diem rates for each city. Taxact 2012 login in   Under the high-low method, the per diem amount for travel during January through September of 2013 is $242 (including $65 for M&IE) for certain high-cost locations. Taxact 2012 login in All other areas have a per diem amount of $163 (including $52 for M&IE). Taxact 2012 login in For more information, see Notice 2012-63, which can be found on the Internet at www. Taxact 2012 login in irs. Taxact 2012 login in gov/irb/2012-42_IRB/ar12. Taxact 2012 login in html. Taxact 2012 login in    Effective October 1, 2013, the per diem rate for certain high-cost locations increased to $251 (including $65 for M&IE). Taxact 2012 login in The rate for all other locations increased to $170 (including $52 for M&IE). Taxact 2012 login in Employers who did not use the high-low method during the first 9 months of 2013 cannot begin to use it before 2014. Taxact 2012 login in For more information, see Notice 2013-65, which can be found on the Internet at www. Taxact 2012 login in irs. Taxact 2012 login in gov/pub/irs-drop/n-13–65. Taxact 2012 login in pdf and Revenue Procedure 2011-47 at www. Taxact 2012 login in irs. Taxact 2012 login in gov/irb/2011-42_IRB/ar12. Taxact 2012 login in html. Taxact 2012 login in Prorating the standard meal allowance on partial days of travel. Taxact 2012 login in   The standard meal allowance is for a full 24-hour day of travel. Taxact 2012 login in If you travel for part of a day, such as on the days you depart and return, you must prorate the full-day M&IE rate. Taxact 2012 login in This rule also applies if your employer uses the regular federal per diem rate or the high-low rate. Taxact 2012 login in   You can use either of the following methods to figure the federal M&IE for that day. Taxact 2012 login in Method 1: For the day you depart, add 3/4 of the standard meal allowance amount for that day. Taxact 2012 login in For the day you return, add 3/4 of the standard meal allowance amount for the preceding day. Taxact 2012 login in Method 2: Prorate the standard meal allowance using any method you consistently apply in accordance with reasonable business practice. Taxact 2012 login in For example, an employer can treat 2 full days of per diem (that includes M&IE) paid for travel away from home from 9 a. Taxact 2012 login in m. Taxact 2012 login in of one day to 5 p. Taxact 2012 login in m. Taxact 2012 login in of the next day as being no more than the federal rate. Taxact 2012 login in This is true even though a federal employee would be limited to a reimbursement of M&IE for only 1½ days of the federal M&IE rate. Taxact 2012 login in The standard mileage rate. Taxact 2012 login in   This is a set rate per mile that you can use to compute your deductible car expenses. Taxact 2012 login in For 2013, the standard mileage rate for the cost of operating your car for business use is 56½ cents per mile. Taxact 2012 login in Fixed and variable rate (FAVR). Taxact 2012 login in   This is an allowance your employer may use to reimburse your car expenses. Taxact 2012 login in Under this method, your employer pays an allowance that includes a combination of payments covering fixed and variable costs, such as a cents-per-mile rate to cover your variable operating costs (such as gas, oil, etc. Taxact 2012 login in ) plus a flat amount to cover your fixed costs (such as depreciation (or lease payments), insurance, etc. Taxact 2012 login in ). Taxact 2012 login in If your employer chooses to use this method, your employer will request the necessary records from you. Taxact 2012 login in Reporting your expenses with a per diem or car allowance. Taxact 2012 login in   If your reimbursement is in the form of an allowance received under an accountable plan, the following facts affect your reporting. Taxact 2012 login in The federal rate. Taxact 2012 login in Whether the allowance or your actual expenses were more than the federal rate. Taxact 2012 login in The following discussions explain where to report your expenses depending upon how the amount of your allowance compares to the federal rate. Taxact 2012 login in Allowance less than or equal to the federal rate. Taxact 2012 login in   If your allowance is less than or equal to the federal rate, the allowance will not be included in box 1 of your Form W-2. Taxact 2012 login in You do not need to report the related expenses or the allowance on your return if your expenses are equal to or less than the allowance. Taxact 2012 login in   However, if your actual expenses are more than your allowance, you can complete Form 2106 and deduct the excess amount on Schedule A (Form 1040). Taxact 2012 login in If you are using actual expenses, you must be able to prove to the IRS the total amount of your expenses and reimbursements for the entire year. Taxact 2012 login in If you are using the standard meal allowance or the standard mileage rate, you do not have to prove that amount. Taxact 2012 login in Example 1. Taxact 2012 login in In April, Jeremy takes a 2-day business trip to Denver. Taxact 2012 login in The federal rate for Denver is $215 per day. Taxact 2012 login in As required by his employer's accountable plan, he accounts for the time (dates), place, and business purpose of the trip. Taxact 2012 login in His employer reimburses him $215 a day ($430 total) for living expenses. Taxact 2012 login in Jeremy's living expenses in Denver are not more than $215 a day. Taxact 2012 login in Jeremy's employer does not include any of the reimbursement on his Form W-2 and Jeremy does not deduct the expenses on his return. Taxact 2012 login in Example 2. Taxact 2012 login in In June, Matt takes a 2-day business trip to Boston. Taxact 2012 login in Matt's employer uses the high-low method to reimburse employees. Taxact 2012 login in Since Boston is a high-cost area, Matt is given an advance of $242 a day ($484 total) for his lodging, meals, and incidental expenses. Taxact 2012 login in Matt's actual expenses totaled $700. Taxact 2012 login in Since Matt's $700 of expenses are more than his $484 advance, he includes the excess expenses when he itemizes his deductions. Taxact 2012 login in Matt completes Form 2106 (showing all of his expenses and reimbursements). Taxact 2012 login in He must also allocate his reimbursement between his meals and other expenses as discussed later under Completing Forms 2106 and 2106-EZ . Taxact 2012 login in Example 3. Taxact 2012 login in Nicole drives 10,000 miles in 2013 for business. Taxact 2012 login in Under her employer's accountable plan, she accounts for the time (dates), place, and business purpose of each trip. Taxact 2012 login in Her employer pays her a mileage allowance of 40 cents a mile. Taxact 2012 login in Since Nicole's $5,650 expense computed under the standard mileage rate (10,000 miles x 56½ cents) is more than her $4,000 reimbursement (10,000 miles × 40 cents), she itemizes her deductions to claim the excess expense. Taxact 2012 login in Nicole completes Form 2106 (showing all her expenses and reimbursements) and enters $1,650 ($5,650 − $4,000) as an itemized deduction. Taxact 2012 login in Allowance more than the federal rate. Taxact 2012 login in   If your allowance is more than the federal rate, your employer must include the allowance amount up to the federal rate in box 12 of your Form W-2. Taxact 2012 login in This amount is not taxable. Taxact 2012 login in However, the excess allowance will be included in box 1 of your Form W-2. Taxact 2012 login in You must report this part of your allowance as if it were wage income. Taxact 2012 login in   If your actual expenses are less than or equal to the federal rate, you do not complete Form 2106 or claim any of your expenses on your return. Taxact 2012 login in   However, if your actual expenses are more than the federal rate, you can complete Form 2106 and deduct those excess expenses. Taxact 2012 login in You must report on Form 2106 your reimbursements up to the federal rate (as shown in box 12 of your Form W-2) and all your expenses. Taxact 2012 login in You should be able to prove these amounts to the IRS. Taxact 2012 login in Example 1. Taxact 2012 login in Laura lives and works in Austin. Taxact 2012 login in In July her employer sent her to Albuquerque for 4 days on business. Taxact 2012 login in Laura's employer paid the hotel directly for her lodging and reimbursed Laura $65 a day ($260 total) for meals and incidental expenses. Taxact 2012 login in Laura's actual meal expenses were not more than the federal rate for Albuquerque, which is $56 per day. Taxact 2012 login in Table 6-1. Taxact 2012 login in Reporting Travel, Entertainment, Gift, and Car Expenses and Reimbursements IF the type of reimbursement (or  other expense allowance)  arrangement is under: THEN the employer reports on Form W-2: AND the employee reports on  Form 2106: * An accountable plan with: Actual expense reimbursement: Adequate accounting made and excess returned. Taxact 2012 login in No amount. Taxact 2012 login in No amount. Taxact 2012 login in Actual expense reimbursement: Adequate accounting and return of excess both required but excess not returned. Taxact 2012 login in The excess amount as wages in box 1. Taxact 2012 login in No amount. Taxact 2012 login in Per diem or mileage allowance up to the federal rate: Adequate accounting made and excess returned. Taxact 2012 login in No amount. Taxact 2012 login in All expenses and reimbursements only if excess expenses are claimed. Taxact 2012 login in Otherwise, form is not filed. Taxact 2012 login in Per diem or mileage allowance up to the federal rate: Adequate accounting and return of excess both required but excess not returned. Taxact 2012 login in The excess amount as wages in box 1. Taxact 2012 login in The amount up to the federal rate is reported only in box 12—it is not reported in box 1. Taxact 2012 login in No amount. Taxact 2012 login in Per diem or mileage allowance exceeds the federal rate: Adequate accounting up to the federal rate only and excess not returned. Taxact 2012 login in The excess amount as wages in box 1. Taxact 2012 login in The amount up to the federal rate is reported only in box 12—it is not reported in box 1. Taxact 2012 login in All expenses (and reimbursements reported on Form W-2, box 12) only if expenses in excess of the federal rate are claimed. Taxact 2012 login in Otherwise, form is not filed. Taxact 2012 login in A nonaccountable plan with: Either adequate accounting or return of excess, or both, not required by plan. Taxact 2012 login in The entire amount as wages in box 1. Taxact 2012 login in All expenses. Taxact 2012 login in No reimbursement plan: The entire amount as wages in box 1. Taxact 2012 login in All expenses. Taxact 2012 login in * You may be able to use Form 2106-EZ. Taxact 2012 login in See Completing Forms 2106 and 2106-EZ . Taxact 2012 login in Her employer included the $36 that was more than the federal rate (($65 − $56) × 4) in box 1 of Laura's Form W-2. Taxact 2012 login in Her employer shows $224 ($56 a day × 4) in box 12 of her Form W-2. Taxact 2012 login in This amount is not included in Laura's income. Taxact 2012 login in Laura does not have to complete Form 2106; however, she must include the $36 in her gross income as wages (by reporting the total amount shown in box 1 of her Form W-2). Taxact 2012 login in Example 2. Taxact 2012 login in Joe also lives in Austin and works for the same employer as Laura. Taxact 2012 login in In May the employer sent Joe to San Diego for 4 days and paid the hotel directly for Joe's hotel bill. Taxact 2012 login in The employer reimbursed Joe $75 a day for his meals and incidental expenses. Taxact 2012 login in The federal rate for San Diego is $71 a day. Taxact 2012 login in Joe can prove that his actual meal expenses totaled $380. Taxact 2012 login in His employer's accountable plan will not pay more than $75 a day for travel to San Diego, so Joe does not give his employer the records that prove that he actually spent $380. Taxact 2012 login in However, he does account for the time, place, and business purpose of the trip. Taxact 2012 login in This is Joe's only business trip this year. Taxact 2012 login in Joe was reimbursed $300 ($75 × 4 days), which is $16 more than the federal rate of $284 ($71 × 4 days). Taxact 2012 login in The employer includes the $16 as income on Joe's Form W-2 in box 1. Taxact 2012 login in The employer also enters $284 in box 12 of Joe's Form W-2. Taxact 2012 login in Joe completes Form 2106 to figure his deductible expenses. Taxact 2012 login in He enters the total of his actual expenses for the year ($380) on Form 2106. Taxact 2012 login in He also enters the reimbursements that were not included in his income ($284). Taxact 2012 login in His total deductible expense, before the 50% limit, is $96. Taxact 2012 login in After he figures the 50% limit on his unreimbursed meals and entertainment, he will include the balance, $48, as an itemized deduction. Taxact 2012 login in Example 3. Taxact 2012 login in Debbie drives 10,000 miles in 2013 for business. Taxact 2012 login in Under her employer's accountable plan, she gets reimbursed 60 cents a mile, which is more than the standard mileage rate. Taxact 2012 login in Her total reimbursement is $6,000. Taxact 2012 login in Debbie's employer must include the reimbursement amount up to the standard mileage rate, $5,650 (10,000 × 56½ cents), in box 12 of her Form W-2. Taxact 2012 login in That amount is not taxable. Taxact 2012 login in Her employer must also include $350 ($6,000 − $5,650) in box 1 of her Form W-2. Taxact 2012 login in This is the reimbursement that is more than the standard mileage rate. Taxact 2012 login in If Debbie's expenses are equal to or less than the standard mileage rate, she would not complete Form 2106. Taxact 2012 login in If her expenses are more than the standard mileage rate, she would complete Form 2106 and report her total expenses and reimbursement (shown in box 12 of her Form W-2). Taxact 2012 login in She would then claim the excess expenses as an itemized deduction. Taxact 2012 login in Returning Excess Reimbursements Under an accountable plan, you are required to return any excess reimbursement or other expense allowances for your business expenses to the person paying the reimbursement or allowance. Taxact 2012 login in Excess reimbursement means any amount for which you did not adequately account within a reasonable period of time. Taxact 2012 login in For example, if you received a travel advance and you did not spend all the money on business-related expenses or you do not have proof of all your expenses, you have an excess reimbursement. Taxact 2012 login in “ Adequate accounting ” and “ reasonable period of time ” were discussed earlier in this chapter. Taxact 2012 login in Travel advance. Taxact 2012 login in   You receive a travel advance if your employer provides you with an expense allowance before you actually have the expense, and the allowance is reasonably expected to be no more than your expense. Taxact 2012 login in Under an accountable plan, you are required to adequately account to your employer for this advance and to return any excess within a reasonable period of time. Taxact 2012 login in   If you do not adequately account for or do not return any excess advance within a reasonable period of time, the amount you do not account for or return will be treated as having been paid under a nonaccountable plan (discussed later). Taxact 2012 login in Unproved amounts. Taxact 2012 login in   If you do not prove that you actually traveled on each day for which you received a per diem or car allowance (proving the elements described in Table 5-1 ), you must return this unproved amount of the travel advance within a reasonable period of time. Taxact 2012 login in If you do not do this, the unproved amount will be considered paid under a nonaccountable plan (discussed later). Taxact 2012 login in Per diem allowance more than federal rate. Taxact 2012 login in   If your employer's accountable plan pays you an allowance that is higher than the federal rate, you do not have to return the difference between the two rates for the period you can prove business-related travel expenses. Taxact 2012 login in However, the difference will be reported as wages on your Form W-2. Taxact 2012 login in This excess amount is considered paid under a nonaccountable plan (discussed later). Taxact 2012 login in Example. Taxact 2012 login in Your employer sends you on a 5-day business trip to Phoenix in March 2013 and gives you a $400 ($80 × 5 days) advance to cover your meals and incidental expenses. Taxact 2012 login in The federal per diem for meals and incidental expenses for Phoenix is $71. Taxact 2012 login in Your trip lasts only 3 days. Taxact 2012 login in Under your employer's accountable plan, you must return the $160 ($80 × 2 days) advance for the 2 days you did not travel. Taxact 2012 login in For the 3 days you did travel you do not have to return the $27 difference between the allowance you received and the federal rate for Phoenix (($80 − $71) × 3 days). Taxact 2012 login in However, the $27 will be reported on your Form W-2 as wages. Taxact 2012 login in Nonaccountable Plans A nonaccountable plan is a reimbursement or expense allowance arrangement that does not meet one or more of the three rules listed earlier under Accountable Plans. Taxact 2012 login in In addition, even if your employer has an accountable plan, the following payments will be treated as being paid under a nonaccountable plan: Excess reimbursements you fail to return to your employer, and Reimbursement of nondeductible expenses related to your employer's business. Taxact 2012 login in See Reimbursement of nondeductible expenses , earlier, under Accountable Plans. Taxact 2012 login in An arrangement that repays you for business expenses by reducing the amount reported as your wages, salary, or other pay will be treated as a nonaccountable plan. Taxact 2012 login in This is because you are entitled to receive the full amount of your pay whether or not you have any business expenses. Taxact 2012 login in If you are not sure if the reimbursement or expense allowance arrangement is an accountable or nonaccountable plan, ask your employer. Taxact 2012 login in Reporting your expenses under a nonaccountable plan. Taxact 2012 login in   Your employer will combine the amount of any reimbursement or other expense allowance paid to you under a nonaccountable plan with your wages, salary, or other pay. Taxact 2012 login in Your employer will report the total in box 1 of your Form W-2. Taxact 2012 login in    You must complete Form 2106 or 2106-EZ and itemize your deductions to deduct your expenses for travel, transportation, meals, or entertainment. Taxact 2012 login in Your meal and entertainment expenses will be subject to the 50% limit discussed in chapter 2. Taxact 2012 login in Also, your total expenses will be subject to the 2%-of-adjusted-gross-income limit that applies to most miscellaneous itemized deductions. Taxact 2012 login in Example 1. Taxact 2012 login in Kim's employer gives her $1,000 a month ($12,000 total for the year) for her business expenses. Taxact 2012 login in Kim does not have to provide any proof of her expenses to her employer, and Kim can keep any funds that she does not spend. Taxact 2012 login in Kim is being reimbursed under a nonaccountable plan. Taxact 2012 login in Her employer will include the $12,000 on Kim's Form W-2 as if it were wages. Taxact 2012 login in If Kim wants to deduct her business expenses, she must complete Form 2106 or 2106-EZ and itemize her deductions. Taxact 2012 login in Example 2. Taxact 2012 login in Kevin is paid $2,000 a month by his employer. Taxact 2012 login in On days that he travels away from home on business, his employer designates $50 a day of his salary as paid to reimburse his travel expenses. Taxact 2012 login in Because his employer would pay Kevin his monthly salary whether or not he was traveling away from home, the arrangement is a nonaccountable plan. Taxact 2012 login in No part of the $50 a day designated by his employer is treated as paid under an accountable plan. Taxact 2012 login in Rules for Independent Contractors and Clients This section provides rules for independent contractors who incur expenses on behalf of a client or customer. Taxact 2012 login in The rules cover the reporting and substantiation of certain expenses discussed in this publication, and they affect both independent contractors and their clients or customers. Taxact 2012 login in You are considered an independent contractor if you are self-employed and you perform services for a customer or client. Taxact 2012 login in Accounting to Your Client If you received a reimbursement or an allowance for travel, entertainment, or gift expenses that you incurred on behalf of a client, you should provide an adequate accounting of these expenses to your client. Taxact 2012 login in If you do not account to your client for these expenses, you must include any reimbursements or allowances in income. Taxact 2012 login in You must keep adequate records of these expenses whether or not you account to your client for these expenses. Taxact 2012 login in If you do not separately account for and seek reimbursement for meals and entertainment in connection with providing services for a client, you are subject to the 50% limit on those expenses. Taxact 2012 login in See 50% Limit in chapter 2. Taxact 2012 login in Adequate accounting. Taxact 2012 login in   As a self-employed person, you adequately account by reporting your actual expenses. Taxact 2012 login in You should follow the recordkeeping rules in chapter 5 . Taxact 2012 login in How to report. Taxact 2012 login in   For information on how to report expenses on your tax return, see Self-employed at the beginning of this chapter. Taxact 2012 login in Required Records for Clients or Customers If you are a client or customer, you generally do not have to keep records to prove the reimbursements or allowances you give, in the course of your business, to an independent contractor for travel or gift expenses incurred on your behalf. Taxact 2012 login in However, you must keep records if: You reimburse the contractor for entertainment expenses incurred on your behalf, and The contractor adequately accounts to you for these expenses. Taxact 2012 login in Contractor adequately accounts. Taxact 2012 login in   If the contractor adequately accounts to you for entertainment expenses, you (the client or customer) must keep records documenting each element of the expense, as explained in chapter 5 . Taxact 2012 login in Use your records as proof for a deduction on your tax return. Taxact 2012 login in If entertainment expenses are accounted for separately, you are subject to the 50% limit on entertainment. Taxact 2012 login in If the contractor adequately accounts to you for reimbursed amounts, you do not have to report the amounts on an information return. Taxact 2012 login in Contractor does not adequately account. Taxact 2012 login in    If the contractor does not adequately account to you for allowances or reimbursements of entertainment expenses, you do not have to keep records of these items. Taxact 2012 login in You are not subject to the 50% limit on entertainment in this case. Taxact 2012 login in You can deduct the reimbursements or allowances as payment for services if they are ordinary and necessary business expenses. Taxact 2012 login in However, you must file Form 1099-MISC to report amounts paid to the independent contractor if the total of the reimbursements and any other fees is $600 or more during the calendar year. Taxact 2012 login in How To Use Per Diem Rate Tables This section contains information about the per diem rate substantiation methods available and the choice of rates you must make for the last 3 months of the year. Taxact 2012 login in The Two Substantiation Methods High-low method. Taxact 2012 login in   IRS notices list the localities that are treated under the high-low substantiation method as high-cost localities for all or part of the year. Taxact 2012 login in Notice 2012–63, available at www. Taxact 2012 login in irs. Taxact 2012 login in gov/irb/2012–42_IRB/ar12. Taxact 2012 login in html, lists the localities that are eligible for $242 ($65 meals and incidental expenses (M&IE)) per diem, effective October 1, 2012. Taxact 2012 login in For travel on or after October 1, 2012, all other localities within CONUS are eligible for $163 ($52 M&IE) per diem under the high-low method. Taxact 2012 login in   Notice 2013–65, available at www. Taxact 2012 login in irs. Taxact 2012 login in gov/pub/irs-drop/n-13–65. Taxact 2012 login in pdf, lists the localities that are eligible for $251 ($65 M&IE) per diem, effective October 1, 2013. Taxact 2012 login in For travel on or after October 1, 2013, the per diem for all other localities increased to $170 ($52 M&IE). Taxact 2012 login in Regular federal per diem rate method. Taxact 2012 login in   Regular federal per diem rates are published by the General Services Administration (GSA). Taxact 2012 login in Both tables include the separate rate for meals and incidental expenses (M&IE) for each locality. Taxact 2012 login in The rates listed for FY2013 at www. Taxact 2012 login in gsa. Taxact 2012 login in gov/perdiem are effective October 1, 2012 and those listed for FY2014 are effective October 1, 2013. Taxact 2012 login in The standard rate for all locations within CONUS not specifically listed for FY2013 is $123 ($77 for lodging and $46 for M&IE). Taxact 2012 login in For FY2014, this rate increased to $129 ($83 for lodging and $46 for M&IE). Taxact 2012 login in Transition Rules The transition period covers the last 3 months of the calendar year, from the time that new rates are effective (generally October 1) through December 31. Taxact 2012 login in During this period, you generally may change to the new rates or finish out the year with the rates you had been using. Taxact 2012 login in High-low method. Taxact 2012 login in   If you use the high-low substantiation method, when new rates become effective (generally October 1) you can either continue with the rates you used for the first part of the year or change to the new rates. Taxact 2012 login in However, you must continue using the high-low method for the rest of the calendar year (through December 31). Taxact 2012 login in If you are an employer, you must use the same rates for all employees reimbursed under the high-low method during that calendar year. Taxact 2012 login in   The new rates and localities for the high-low method are included each year in a notice that is generally published in mid-to-late-September. Taxact 2012 login in You can find the notice in the weekly Internal Revenue Bulletin (IRB) on the Internet at www. Taxact 2012 login in irs. Taxact 2012 login in gov/irb. Taxact 2012 login in Federal per diem rate method. Taxact 2012 login in   New CONUS per diem rates become effective on October 1 of each year and remain in effect through September 30 of the following year. Taxact 2012 login in Employees being reimbursed under the per diem rate method during the first 9 months of a year (January 1–September 30) must continue under the same method through the end of that calendar year (December 31). Taxact 2012 login in However, for travel by these employees from October 1 through December 31, you can choose to continue using the same per diem rates or use the new rates. Taxact 2012 login in   The new federal CONUS per diem rates are published each year, generally early in September, on the Internet. Taxact 2012 login in Go to www. Taxact 2012 login in gsa. Taxact 2012 login in gov/perdiem. Taxact 2012 login in Per diem rates for localities listed for FY2014 may change at any time. Taxact 2012 login in To be sure you have the most current rate, check www. Taxact 2012 login in gsa. Taxact 2012 login in gov/perdiem. Taxact 2012 login in Completing Forms 2106 and 2106-EZ This section briefly describes how employees complete Forms 2106 and 2106-EZ. Taxact 2012 login in Table 6-1 explains what the employer reports on Form W-2 and what the employee reports on Form 2106. Taxact 2012 login in The instructions for the forms have more information on completing them. Taxact 2012 login in If you are self-employed, do not file Form 2106 or 2106-EZ. Taxact 2012 login in Report your expenses on Schedule C (Form 1040), Schedule C-EZ (Form 1040), or Schedule F (Form 1040). Taxact 2012 login in See the instructions for the form that you must file. Taxact 2012 login in Form 2106-EZ. Taxact 2012 login in   You may be able to use the shorter Form 2106-EZ to claim your employee business expenses. Taxact 2012 login in You can use this form if you meet all the following conditions. Taxact 2012 login in You are an employee deducting ordinary and necessary expenses attributable to your job. Taxact 2012 login in You were not reimbursed by your employer for your expenses (amounts included in box 1 of your Form W-2 are not considered reimbursements). Taxact 2012 login in If you are claiming car expenses, you are using the standard mileage rate. Taxact 2012 login in Car expenses. Taxact 2012 login in   If you used a car to perform your job as an employee, you may be able to deduct certain car expenses. Taxact 2012 login in These are generally figured on Form 2106, Part II, and then claimed on Form 2106, Part I, line 1, Column A. Taxact 2012 login in Car expenses using the standard mileage rate can also be figured on Form 2106-EZ by completing Part II and Part I, line 1. Taxact 2012 login in Information on use of cars. Taxact 2012 login in   If you claim any deduction for the business use of a car, you must answer certain questions and provide information about the use of the car. Taxact 2012 login in The information relates to the following items. Taxact 2012 login in Date placed in service. Taxact 2012 login in Mileage (total, business, commuting, and other personal mileage). Taxact 2012 login in Percentage of business use. Taxact 2012 login in After-work use. Taxact 2012 login in Use of other vehicles. Taxact 2012 login in Whether you have evidence to support the deduction. Taxact 2012 login in Whether or not the evidence is written. Taxact 2012 login in Employees must complete Form 2106, Part II, Section A, or Form 2106-EZ, Part II, to provide this information. Taxact 2012 login in Standard mileage rate. Taxact 2012 login in   If you claim a deduction based on the standard mileage rate instead of your actual expenses, you must complete Form 2106, Part II, Section B. Taxact 2012 login in The amount on line 22 (Section B) is carried to Form 2106, Part I, line 1. Taxact 2012 login in In addition, on Part 1, line 2, you can deduct parking fees and tolls that apply to the business use of the car. Taxact 2012 login in If you file Form 2106-EZ, complete Part I, line 1, for the standard mileage rate and line 2 for parking fees and tolls. Taxact 2012 login in See Standard Mileage Rate in chapter 4 for information on using this rate. Taxact 2012 login in Actual expenses. Taxact 2012 login in   If you claim a deduction based on actual car expenses, you cannot use Form 2106-EZ. Taxact 2012 login in You must complete Form 2106, Part II, Section C. Taxact 2012 login in In addition, unless you lease your car, you must complete Section D to show your depreciation deduction and any section 179 deduction you claim. Taxact 2012 login in   If you are still using a car that is fully depreciated, continue to complete Section C. Taxact 2012 login in Since you have no depreciation deduction, enter zero on line 28. Taxact 2012 login in In this case, do not complete Section D. Taxact 2012 login in Car rentals. Taxact 2012 login in   If you claim car rental expenses on Form 2106, line 24a, you may have to reduce that expense by an inclusion amount as described in chapter 4. Taxact 2012 login in If so, you can show your car expenses and any inclusion amount as follows. Taxact 2012 login in Compute the inclusion amount without taking into account your business use percentage for the tax year. Taxact 2012 login in Report the inclusion amount from (1) on Form 2106, Part II, line 24b. Taxact 2012 login in Report on line 24c the net amount of car rental expenses (total car rental expenses minus the inclusion amount computed in (1)). Taxact 2012 login in The net amount of car rental expenses will be adjusted on Form 2106, Part II, line 27, to reflect the percentage of business use for the tax year. Taxact 2012 login in Transportation expenses. Taxact 2012 login in   Show your transportation expenses that did not involve overnight travel on Form 2106, line 2, Column A, or on Form 2106-EZ, Part I, line 2. Taxact 2012 login in Also include on this line business expenses you have for parking fees and tolls. Taxact 2012 login in Do not include expenses of operating your car or expenses of commuting between your home and work. Taxact 2012 login in Employee business expenses other than meals and entertainment. Taxact 2012 login in   Show your other employee business expenses on Form 2106, lines 3 and 4, Column A, or Form 2106-EZ, lines 3 and 4. Taxact 2012 login in Do not include expenses for meals and entertainment on those lines. Taxact 2012 login in Line 4 is for expenses such as gifts, educational expenses (tuition and books), office-in-the-home expenses, and trade and professional publications. Taxact 2012 login in    If line 4 expenses are the only ones you are claiming, you received no reimbursements (or the reimbursements were all included in box 1 of your Form W-2), and the Special Rules discussed later do not apply to you, do not complete Form 2106 or 2106-EZ. Taxact 2012 login in Claim these amounts directly on Schedule A (Form 1040), line 21. Taxact 2012 login in List the type and amount of each expense on the dotted lines and include the total on line 21. Taxact 2012 login in Meal and entertainment expenses. Taxact 2012 login in   Show the full amount of your expenses for business-related meals and entertainment on Form 2106, line 5, Column B. Taxact 2012 login in Include meals while away from your tax home overnight and other business meals and entertainment. Taxact 2012 login in Enter 50% of the line 8, Column B, meal and entertainment expenses on line 9, Column B. Taxact 2012 login in   If you file Form 2106-EZ, enter the full amount of your meals and entertainment on the line to the left of line 5 and multiply the total by 50%. Taxact 2012 login in Enter the result on line 5. Taxact 2012 login in Hours of service limits. Taxact 2012 login in   If you are subject to the Department of Transportation's “hours of service” limits (as explained earlier under Individuals subject to “hours of service” limits in chapter 2), use 80% instead of 50% for meals while away from your tax home. Taxact 2012 login in Reimbursements. Taxact 2012 login in   Enter on Form 2106, line 7 (you cannot use Form 2106-EZ) the amounts your employer (or third party) reimbursed you that were not reported to you in box 1 of your Form W-2. Taxact 2012 login in This includes any amount reported under code L in box 12 of Form W-2. Taxact 2012 login in Allocating your reimbursement. Taxact 2012 login in   If you were reimbursed under an accountable plan and want to deduct excess expenses that were not reimbursed, you may have to allocate your reimbursement. Taxact 2012 login in This is necessary when your employer pays your reimbursement in the following manner: Pays you a single amount that covers meals and/or entertainment, as well as other business expenses, and Does not clearly identify how much is for deductible meals and/or entertainment. Taxact 2012 login in You must allocate that single payment so that you know how much to enter on Form 2106, line 7, Column A and Column B. Taxact 2012 login in Example. Taxact 2012 login in Rob's employer paid him an expense allowance of $12,000 this year under an accountable plan. Taxact 2012 login in The $12,000 payment consisted of $5,000 for airfare and $7,000 for meals, entertainment, and car expenses. Taxact 2012 login in The employer did not clearly show how much of the $7,000 was for the cost of deductible meals and entertainment. Taxact 2012 login in Rob actually spent $14,000 during the year ($5,500 for airfare, $4,500 for meals and entertainment, and $4,000 for car expenses). Taxact 2012 login in Since the airfare allowance was clearly identified, Rob knows that $5,000 of the payment goes in Column A, line 7, of Form 2106. Taxact 2012 login in To allocate the remaining $7,000, Rob uses the worksheet from the Instructions for Form 2106. Taxact 2012 login in His completed worksheet follows. Taxact 2012 login in Reimbursement Allocation Worksheet (Keep for your records)   1. Taxact 2012 login in Enter the total amount of reimbursements your employer gave you that were not reported to you in box 1 of Form W-2 $7,000   2. Taxact 2012 login in Enter the total amount of your expenses for the periods covered by this reimbursement 8,500   3. Taxact 2012 login in Of the amount on line 2, enter your total expense for meals and entertainment 4,500   4. Taxact 2012 login in Divide line 3 by line 2. Taxact 2012 login in Enter the result as a decimal (rounded to at least three places) . Taxact 2012 login in 529   5. Taxact 2012 login in Multiply line 1 by line 4. Taxact 2012 login in Enter the result here and in Column B, line 7 3,703   6. Taxact 2012 login in Subtract line 5 from line 1. Taxact 2012 login in Enter the result here and in Column A, line 7 $3,297 On line 7 of Form 2106, Rob enters $8,297 ($5,000 airfare and $3,297 of the $7,000) in Column A and $3,703 (of the $7,000) in Column B. Taxact 2012 login in After you complete the form. Taxact 2012 login in   After you have completed your Form 2106 or 2106-EZ, follow the directions on that form to deduct your expenses on the appropriate line of your tax return. Taxact 2012 login in For most taxpayers, this is line 21 of Schedule A (Form 1040). Taxact 2012 login in However, if you are a government official paid on a fee basis, a performing artist, an Armed Forces reservist, or a disabled employee with impairment-related work expenses, see Special Rules , later. Taxact 2012 login in Limits on employee business expenses. Taxact 2012 login in   Your employee business expenses may be subject to either of the limits described next. Taxact 2012 login in They are figured in the following order on the specified form. Taxact 2012 login in 1. Taxact 2012 login in Limit on meals and entertainment. Taxact 2012 login in   Certain meal and entertainment expenses are subject to a 50% limit. Taxact 2012 login in If you are an employee, you figure this limit on line 9 of Form 2106 or line 5 of Form 2106-EZ. Taxact 2012 login in (See 50% Limit in chapter 2. Taxact 2012 login in ) 2. Taxact 2012 login in Limit on miscellaneous itemized deductions. Taxact 2012 login in   If you are an employee, deduct your employee business expenses (as figured on Form 2106 or 2106-EZ) on line 21 of Schedule A (Form 1040). Taxact 2012 login in Most miscellaneous itemized deductions, including employee business expenses, are subject to a 2%-of-adjusted-gross-income limit. Taxact 2012 login in This limit is figured on line 26 of Schedule A (Form 1040). Taxact 2012 login in 3. Taxact 2012 login in Limit on total itemized deductions. Taxact 2012 login in   If your adjusted gross income (line 38 of Form 1040) is more than $300,000 ($150,000 if you are married filing separately), the total of certain itemized deductions, including employee business expenses, may be limited. Taxact 2012 login in See your form instructions for information on how to figure this limit. Taxact 2012 login in Special Rules This section discusses special rules that apply only to Armed Forces reservists, government officials who are paid on a fee basis, performing artists, and disabled employees with impairment-related work expenses. Taxact 2012 login in Armed Forces Reservists Traveling More Than 100 Miles From Home If you are a member of a reserve component of the Armed Forces of the United States and you travel more than 100 miles away from home in connection with your performance of services as a member of the reserves, you can deduct your travel expenses as an adjustment to gross income rather than as a miscellaneous itemized deduction. Taxact 2012 login in The amount of expenses you can deduct as an adjustment to gross income is limited to the regular federal per diem rate (for lodging, meals, and incidental expenses) and the standard mileage rate (for car expenses) plus any parking fees, ferry fees, and tolls. Taxact 2012 login in See Per Diem and Car Allowances , earlier, for more information. Taxact 2012 login in Any expenses in excess of these amounts can be claimed only as a miscellaneous itemized deduction subject to the 2% limit. Taxact 2012 login in Member of a reserve component. Taxact 2012 login in   You are a member of a reserve component of the Armed Forces of the United States if you are in the Army, Navy, Marine Corps, Air Force, or Coast Guard Reserve; the Army National Guard of the United States; the Air National Guard of the United States; or the Reserve Corps of the Public Health Service. Taxact 2012 login in How to report. Taxact 2012 login in   If you have reserve-related travel that takes you more than 100 miles from home, you should first complete Form 2106 or Form 2106-EZ. Taxact 2012 login in Then include your expenses for reserve travel over 100 miles from home, up to the federal rate, from Form 2106, line 10, or Form 2106-EZ, line 6, in the total on Form 1040, line 24. Taxact 2012 login in Subtract this amount from the total on Form 2106, line 10, or Form 2106-EZ, line 6, and deduct the balance as an itemized deduction on Schedule A (Form 1040), line 21. Taxact 2012 login in   You cannot deduct expenses of travel that does not take you more than 100 miles from home as an adjustment to gross income. Taxact 2012 login in Instead, you must complete Form 2106 or 2106-EZ and deduct those expenses as an itemized deduction on Schedule A (Form 1040), line 21. Taxact 2012 login in Officials Paid on a Fee Basis Certain fee-basis officials can claim their employee business expenses whether or not they itemize their other deductions on Schedule A (Form 1040). Taxact 2012 login in Fee-basis officials are persons who are employed by a state or local government and who are paid in whole or in part on a fee basis. Taxact 2012 login in They can deduct their business expenses in performing services in that job as an adjustment to gross income rather than as a miscellaneous itemized deduction. Taxact 2012 login in If you are a fee-basis official, include your employee business expenses from Form 2106, line 10, or Form 2106-EZ, line 6, in the total on Form 1040, line 24. Taxact 2012 login in Expenses of Certain Performing Artists If you are a performing artist, you may qualify to deduct your employee business expenses as an adjustment to gross income rather than as a miscellaneous itemized deduction. Taxact 2012 login in To qualify, you must meet all of the following requirements. Taxact 2012 login in During the tax year, you perform services in the performing arts as an employee for at least two employers. Taxact 2012 login in You receive at least $200 each from any two of these employers. Taxact 2012 login in Your related performing-arts business expenses are more than 10% of your gross income from the performance of those services. Taxact 2012 login in Your adjusted gross income is not more than $16,000 before deducting these business expenses. Taxact 2012 login in Special rules for married persons. Taxact 2012 login in   If you are married, you must file a joint return unless you lived apart from your spouse at all times during the tax year. Taxact 2012 login in If you file a joint return, you must figure requirements (1), (2), and (3) separately for both you and your spouse. Taxact 2012 login in However, requirement (4) applies to your and your spouse's combined adjusted gross income. Taxact 2012 login in Where to report. Taxact 2012 login in   If you meet all of the above requirements, you should first complete Form 2106 or 2106-EZ. Taxact 2012 login in Then you include your performing-arts-related expenses from Form 2106, line 10, or Form 2106-EZ, line 6, in the total on Form 1040, line 24. Taxact 2012 login in   If you do not meet all of the above requirements, you do not qualify to deduct your expenses as an adjustment to gross income. Taxact 2012 login in Instead, you must complete Form 2106 or 2106-EZ and deduct your employee business expenses as an itemized deduction on Schedule A (Form 1040), line 21. Taxact 2012 login in Impairment-Related Work Expenses of Disabled Employees If you are an employee with a physical or mental disability, your impairment-related work expenses are not subject to the 2%-of-adjusted-gross-income limit that applies to most other employee business expenses. Taxact 2012 login in After you complete Form 2106 or 2106-EZ, enter your impairment-related work expenses from Form 2106, line 10, or Form 2106-EZ, line 6, on Schedule A (Form 1040), line 28, and identify the type and amount of this expense on the dotted line next to line 28. Taxact 2012 login in Enter your employee business expenses that are unrelated to your disability from Form 2106, line 10, or Form 2106-EZ, line 6, on Schedule A (Form 1040), line 21. Taxact 2012 login in Impairment-related work expenses are your allowable expenses for attendant care at your workplace and other expenses in connection with your workplace that are necessary for you to be able to work. Taxact 2012 login in You are disabled if you have: A physical or mental disability (for example, blindness or deafness) that functionally limits your being employed, or A physical or mental impairment (for example, a sight or hearing impairment) that substantially limits one or more of your major life activities, such as performing manual tasks, walking, speaking, breathing, learning, or working. Taxact 2012 login in You can deduct impairment-related expenses as business expenses if they are: Necessary for you to do your work satisfactorily, For goods and services not required or used, other than incidentally, in your personal activities, and Not specifically covered under other income tax laws. Taxact 2012 login in Example 1. Taxact 2012 login in You are blind. Taxact 2012 login in You must use a reader to do your work. Taxact 2012 login in You use the reader both during your regular working hours at your place of work and outside your regular working hours away from your place of work. Taxact 2012 login in The reader's services are only for your work. Taxact 2012 login in You can deduct your expenses for the reader as business expenses. Taxact 2012 login in Example 2. Taxact 2012 login in You are deaf. Taxact 2012 login in You must use a sign language interpreter during meetings while you are at work. Taxact 2012 login in The interpreter's services are used only for your work. Taxact 2012 login in You can deduct your expenses for the interpreter as business expenses. Taxact 2012 login in Prev  Up  Next   Home   More Online Publications