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Free federal tax forms 11. Free federal tax forms   Other Expenses Table of Contents What's New Introduction Topics - This chapter discusses: Useful Items - You may want to see: Reimbursement of Travel, Meals, and EntertainmentReimbursements Miscellaneous ExpensesMeaning of generally enforced. Free federal tax forms Kickbacks. Free federal tax forms Form 1099-MISC. Free federal tax forms Exception. Free federal tax forms Tax preparation fees. Free federal tax forms Covered executive branch official. Free federal tax forms Exceptions to denial of deduction. Free federal tax forms Indirect political contributions. Free federal tax forms Type of deduction. Free federal tax forms Repayment—$3,000 or less. Free federal tax forms Repayment—over $3,000. Free federal tax forms Method 1. Free federal tax forms Method 2. Free federal tax forms Repayment does not apply. Free federal tax forms Year of deduction (or credit). Free federal tax forms Telephone. Free federal tax forms What's New Standard mileage rate. Free federal tax forms  Beginning in 2013, the standard mileage rate for the cost of operating your car, van, pickup, or panel truck for business use is 56. Free federal tax forms 5 cents per mile. Free federal tax forms For more information, see Car and truck expenses under Miscellaneous Expenses. Free federal tax forms Introduction This chapter covers business expenses that may not have been explained to you, as a business owner, in previous chapters of this publication. Free federal tax forms Topics - This chapter discusses: Travel, meals, and entertainment Bribes and kickbacks Charitable contributions Education expenses Lobbying expenses Penalties and fines Repayments (claim of right) Other miscellaneous expenses Useful Items - You may want to see: Publication 15-B Employer's Tax Guide to Fringe Benefits 463 Travel, Entertainment, Gift, and Car Expenses 526 Charitable Contributions 529 Miscellaneous Deductions 544 Sales and Other Dispositions of Assets 970 Tax Benefits for Education 1542 Per Diem Rates See chapter 12 for information about getting publications and forms. Free federal tax forms Reimbursement of Travel, Meals, and Entertainment The following discussion explains how to handle any reimbursements or allowances you may provide to your employees under a reimbursement or allowance arrangement for travel, meals, and entertainment expenses. Free federal tax forms If you are self-employed and report your income and expenses on Schedule C or C-EZ (Form 1040), see Publication 463. Free federal tax forms To be deductible for tax purposes, expenses incurred for travel, meals, and entertainment must be ordinary and necessary expenses incurred while carrying on your trade or business. Free federal tax forms Generally, you also must show that entertainment expenses (including meals) are directly related to, or associated with, the conduct of your trade or business. Free federal tax forms For more information on travel, meals, and entertainment, including deductibility, see Publication 463. Free federal tax forms Reimbursements A “reimbursement or allowance arrangement” provides for payment of advances, reimbursements, and allowances for travel, meals, and entertainment expenses incurred by your employees during the ordinary course of business. Free federal tax forms If the expenses are substantiated, you can deduct the allowable amount on your tax return. Free federal tax forms Because of differences between accounting methods and tax law, the amount you can deduct for tax purposes may not be the same as the amount you deduct on your business books and records. Free federal tax forms For example, you can deduct 100% of the cost of meals on your business books and records. Free federal tax forms However, only 50% of these costs are allowed by law as a tax deduction. Free federal tax forms How you deduct a business expense under a reimbursement or allowance arrangement depends on whether you have: An accountable plan, or A nonaccountable plan. Free federal tax forms If you reimburse these expenses under an accountable plan, deduct them as travel, meals, or entertainment expenses. Free federal tax forms If you reimburse these expenses under a nonaccountable plan, report the reimbursements as wages on Form W-2, Wage and Tax Statement, and deduct them as wages on the appropriate line of your tax return. Free federal tax forms If you make a single payment to your employees and it includes both wages and an expense reimbursement, you must specify the amount of the reimbursement and report it accordingly. Free federal tax forms See Table 11-1 , Reporting Reimbursements. Free federal tax forms Accountable Plans An accountable plan requires your employees to meet all of the following requirements. Free federal tax forms Each employee must: Have paid or incurred deductible expenses while performing services as your employee, Adequately account to you for these expenses within a reasonable period of time, and Return any excess reimbursement or allowance within a reasonable period of time. Free federal tax forms An arrangement under which you advance money to employees is treated as meeting (3) above only if the following requirements are also met. Free federal tax forms The advance is reasonably calculated not to exceed the amount of anticipated expenses. Free federal tax forms You make the advance within a reasonable period of time of your employee paying or incurring the expense. Free federal tax forms If any expenses reimbursed under this arrangement are not substantiated, or an excess reimbursement is not returned within a reasonable period of time by an employee, you cannot treat these expenses as reimbursed under an accountable plan. Free federal tax forms Instead, treat the reimbursed expenses as paid under a nonaccountable plan, discussed later. Free federal tax forms Adequate accounting. Free federal tax forms   Your employees must adequately account to you for their travel, meals, and entertainment expenses. Free federal tax forms They must give you documentary evidence of their travel, mileage, and other employee business expenses. Free federal tax forms This evidence should include items such as receipts, along with either a statement of expenses, an account book, a day-planner, or similar record in which the employee entered each expense at or near the time the expense was incurred. Free federal tax forms Excess reimbursement or allowance. Free federal tax forms   An excess reimbursement or allowance is any amount you pay to an employee that is more than the business-related expenses for which the employee adequately accounted. Free federal tax forms The employee must return any excess reimbursement or other expense allowance to you within a reasonable period of time. Free federal tax forms Reasonable period of time. Free federal tax forms   A reasonable period of time depends on the facts and circumstances. Free federal tax forms Generally, actions that take place within the times specified in the following list will be treated as taking place within a reasonable period of time. Free federal tax forms You give an advance within 30 days of the time the employee pays or incurs the expense. Free federal tax forms Your employees adequately account for their expenses within 60 days after the expenses were paid or incurred. Free federal tax forms Your employees return any excess reimbursement within 120 days after the expenses were paid or incurred. Free federal tax forms You give a periodic statement (at least quarterly) to your employees that asks them to either return or adequately account for outstanding advances and they comply within 120 days of the date of the statement. Free federal tax forms How to deduct. Free federal tax forms   You can claim a deduction for travel, meals, and entertainment expenses if you reimburse your employees for these expenses under an accountable plan. Free federal tax forms Generally, the amount you can deduct for meals and entertainment is subject to a 50% limit, discussed later. Free federal tax forms If you are a sole proprietor, or are filing as a single member limited liability company, deduct the travel reimbursement on line 24a and the deductible part of the meals and entertainment reimbursement on line 24b, Schedule C (Form 1040) or line 2, Schedule C-EZ (Form 1040). Free federal tax forms   If you are filing an income tax return for a corporation, include the reimbursement on the Other deductions line of Form 1120, U. Free federal tax forms S. Free federal tax forms Corporation Income Tax Return. Free federal tax forms If you are filing any other business income tax return, such as a partnership or S corporation return, deduct the reimbursement on the appropriate line of the return as provided in the instructions for that return. Free federal tax forms Table 11-1. Free federal tax forms Reporting Reimbursements IF the type of reimbursement (or other expense allowance) arrangement is under THEN the employer reports on Form W-2 An accountable plan with: Actual expense reimbursement:  Adequate accounting made and excess returned No amount. Free federal tax forms Actual expense reimbursement:  Adequate accounting and return of excess both required but excess not returned The excess amount as wages in box 1. Free federal tax forms Per diem or mileage allowance up to the federal rate:  Adequate accounting made and excess returned No amount. Free federal tax forms Per diem or mileage allowance up to the federal rate:  Adequate accounting and return of excess both required but excess not returned The excess amount as wages in box 1. Free federal tax forms The amount up to the federal rate is reported only in box 12—it is not reported in box 1. Free federal tax forms Per diem or mileage allowance exceeds the federal rate:  Adequate accounting made up to the federal rate only and excess not returned The excess amount as wages in box 1. Free federal tax forms The amount up to the federal rate is reported only in box 12—it is not reported in box 1. Free federal tax forms A nonaccountable plan with: Either adequate accounting or return of excess, or both, not required by plan The entire amount as wages in box 1. Free federal tax forms No reimbursement plan The entire amount as wages in box 1. Free federal tax forms Per Diem and Car Allowances You can reimburse your employees under an accountable plan based on travel days, miles, or some other fixed allowance. Free federal tax forms In these cases, your employee is considered to have accounted to you for the amount of the expense that does not exceed the rates established by the federal government. Free federal tax forms Your employee must actually substantiate to you the other elements of the expense, such as time, place, and business purpose. Free federal tax forms Federal rate. Free federal tax forms   The federal rate can be figured using any one of the following methods. Free federal tax forms For car expenses: The standard mileage rate. Free federal tax forms A fixed and variable rate (FAVR). Free federal tax forms For per diem amounts: The regular federal per diem rate. Free federal tax forms The standard meal allowance. Free federal tax forms The high-low rate. Free federal tax forms Car allowance. Free federal tax forms   Your employee is considered to have accounted to you for car expenses that do not exceed the standard mileage rate. Free federal tax forms Beginning in 2013, the standard business mileage rate is 56. Free federal tax forms 5 cents per mile. Free federal tax forms   You can choose to reimburse your employees using a fixed and variable rate (FAVR) allowance. Free federal tax forms This is an allowance that includes a combination of payments covering fixed and variable costs, such as a cents-per-mile rate to cover your employees' variable operating costs (such as gas, oil, etc. Free federal tax forms ) plus a flat amount to cover your employees' fixed costs (such as depreciation, insurance, etc. Free federal tax forms ). Free federal tax forms For information on using a FAVR allowance, see Revenue Procedure 2010-51, available at www. Free federal tax forms irs. Free federal tax forms gov/irb/2010-51_IRB/ar14. Free federal tax forms html and Notice 2012-72, available at www. Free federal tax forms irs. Free federal tax forms gov/irb/2012-50_IRB/ar10. Free federal tax forms html. Free federal tax forms Per diem allowance. Free federal tax forms   If your employee actually substantiates to you the other elements (discussed earlier) of the expenses reimbursed using the per diem allowance, how you report and deduct the allowance depends on whether the allowance is for lodging and meal expenses or for meal expenses only and whether the allowance is more than the federal rate. Free federal tax forms Regular federal per diem rate. Free federal tax forms   The regular federal per diem rate is the highest amount the federal government will pay to its employees while away from home on travel. Free federal tax forms It has two components: Lodging expense, and Meal and incidental expense (M&IE). Free federal tax forms The rates are different for different locations. Free federal tax forms Publication 1542 lists the rates in the continental United States. Free federal tax forms Standard meal allowance. Free federal tax forms   The federal rate for meal and incidental expenses (M&IE) is the standard meal allowance. Free federal tax forms You can pay only an M&IE allowance to employees who travel away from home if: You pay the employee for actual expenses for lodging based on receipts submitted to you, You provide for the lodging, You pay for the actual expense of the lodging directly to the provider, You do not have a reasonable belief that lodging expenses were incurred by the employee, or The allowance is computed on a basis similar to that used in computing the employee's wages (that is, number of hours worked or miles traveled). Free federal tax forms Internet access. Free federal tax forms    Per diem rates are available on the Internet. Free federal tax forms You can access per diem rates at www. Free federal tax forms gsa. Free federal tax forms gov/perdiemrates. Free federal tax forms High-low method. Free federal tax forms   This is a simplified method of computing the federal per diem rate for travel within the continental United States. Free federal tax forms It eliminates the need to keep a current list of the per diem rate for each city. Free federal tax forms   Under the high-low method, the per diem amount for travel during January through September of 2013 is $242 ($65 for M&IE) for certain high-cost locations. Free federal tax forms All other areas have a per diem amount of $163 ($52 for M&IE). Free federal tax forms The high-cost locations eligible for the higher per diem amount under the high-low method are listed in Publication 1542. Free federal tax forms   Effective October 1, 2013, the per diem rate for high-cost locations increased to $251 ($65 for M&IE). Free federal tax forms The rate for all other locations increased to $170 ($52 for M&IE). Free federal tax forms For October, November, and December 2013, you can either continue to use the rates described in the preceding paragraph or change to the new rates. Free federal tax forms However, you must use the same rate for all employees reimbursed under the high-low method. Free federal tax forms   For more information about the high-low method, see Notice 2013-65, available at www. Free federal tax forms irs. Free federal tax forms gov/irb/2013-44_IRB/ar13. Free federal tax forms html. Free federal tax forms See Publication 1542 (available on the Internet at IRS. Free federal tax forms gov) for the current per diem rates for all locations. Free federal tax forms Reporting per diem and car allowances. Free federal tax forms   The following discussion explains how to report per diem and car allowances. Free federal tax forms The manner in which you report them depends on how the allowance compares to the federal rate. Free federal tax forms See Table 11-1. Free federal tax forms Allowance less than or equal to the federal rate. Free federal tax forms   If your allowance for the employee is less than or equal to the appropriate federal rate, that allowance is not included as part of the employee's pay in box 1 of the employee's Form W-2. Free federal tax forms Deduct the allowance as travel expenses (including meals that may be subject to the 50% limit, discussed later). Free federal tax forms See How to deduct under Accountable Plans, earlier. Free federal tax forms Allowance more than the federal rate. Free federal tax forms   If your employee's allowance is more than the appropriate federal rate, you must report the allowance as two separate items. Free federal tax forms   Include the allowance amount up to the federal rate in box 12 (code L) of the employee's Form W-2. Free federal tax forms Deduct it as travel expenses (as explained above). Free federal tax forms This part of the allowance is treated as reimbursed under an accountable plan. Free federal tax forms   Include the amount that is more than the federal rate in box 1 (and in boxes 3 and 5 if they apply) of the employee's Form W-2. Free federal tax forms Deduct it as wages subject to income tax withholding, social security, Medicare, and federal unemployment taxes. Free federal tax forms This part of the allowance is treated as reimbursed under a nonaccountable plan as explained later under Nonaccountable Plans. Free federal tax forms Meals and Entertainment Under an accountable plan, you can generally deduct only 50% of any otherwise deductible business-related meal and entertainment expenses you reimburse your employees. Free federal tax forms The deduction limit applies even if you reimburse them for 100% of the expenses. Free federal tax forms Application of the 50% limit. Free federal tax forms   The 50% deduction limit applies to reimbursements you make to your employees for expenses they incur for meals while traveling away from home on business and for entertaining business customers at your place of business, a restaurant, or another location. Free federal tax forms It applies to expenses incurred at a business convention or reception, business meeting, or business luncheon at a club. Free federal tax forms The deduction limit may also apply to meals you furnish on your premises to your employees. Free federal tax forms Related expenses. Free federal tax forms   Taxes and tips relating to a meal or entertainment activity you reimburse to your employee under an accountable plan are included in the amount subject to the 50% limit. Free federal tax forms Reimbursements you make for expenses, such as cover charges for admission to a nightclub, rent paid for a room to hold a dinner or cocktail party, or the amount you pay for parking at a sports arena, are all subject to the 50% limit. Free federal tax forms However, the cost of transportation to and from an otherwise allowable business meal or a business-related entertainment activity is not subject to the 50% limit. Free federal tax forms Amount subject to 50% limit. Free federal tax forms   If you provide your employees with a per diem allowance only for meal and incidental expenses, the amount treated as an expense for food and beverages is the lesser of the following. Free federal tax forms The per diem allowance. Free federal tax forms The federal rate for M&IE. Free federal tax forms   If you provide your employees with a per diem allowance that covers lodging, meals, and incidental expenses, you must treat an amount equal to the federal M&IE rate for the area of travel as an expense for food and beverages. Free federal tax forms If the per diem allowance you provide is less than the federal per diem rate for the area of travel, you can treat 40% of the per diem allowance as the amount for food and beverages. Free federal tax forms Meal expenses when subject to “hours of service” limits. Free federal tax forms   You can deduct 80% of the cost of reimbursed meals your employees consume while away from their tax home on business during, or incident to, any period subject to the Department of Transportation's “hours of service” limits. Free federal tax forms   See Publication 463 for a detailed discussion of individuals subject to the Department of Transportation's “hours of service” limits. Free federal tax forms De minimis (minimal) fringe benefit. Free federal tax forms   The 50% limit does not apply to an expense for food or beverage that is excluded from the gross income of an employee because it is a de minimis fringe benefit. Free federal tax forms See Publication 15-B for additional information on de minimis fringe benefits. Free federal tax forms Company cafeteria or executive dining room. Free federal tax forms   The cost of food and beverages you provide primarily to your employees on your business premises is deductible. Free federal tax forms This includes the cost of maintaining the facilities for providing the food and beverages. Free federal tax forms These expenses are subject to the 50% limit unless they qualify as a de minimis fringe benefit, as just discussed, or unless they are compensation to your employees (explained later). Free federal tax forms Employee activities. Free federal tax forms   The expense of providing recreational, social, or similar activities (including the use of a facility) for your employees is deductible and is not subject to the 50% limit. Free federal tax forms The benefit must be primarily for your employees who are not highly compensated. Free federal tax forms   For this purpose, a highly compensated employee is an employee who meets either of the following requirements. Free federal tax forms Owned a 10% or more interest in the business during the year or the preceding year. Free federal tax forms An employee is treated as owning any interest owned by his or her brother, sister, spouse, ancestors, and lineal descendants. Free federal tax forms Received more than $115,000 in pay for the preceding year. Free federal tax forms You can choose to include only employees who were also in the top 20% of employees when ranked by pay for the preceding year. Free federal tax forms   For example, the expenses for food, beverages, and entertainment for a company-wide picnic are not subject to the 50% limit. Free federal tax forms Meals or entertainment treated as compensation. Free federal tax forms   The 50% limit does not apply to either of the following. Free federal tax forms Expenses for meals or entertainment that you treat as: Compensation to an employee who was the recipient of the meals or entertainment, and Wages subject to withholding of federal income tax. Free federal tax forms Expenses for meals or entertainment if: A recipient of the meals or entertainment who is not your employee has to include the expenses in gross income as compensation for services or as a prize or award, and You include that amount on a Form 1099 issued to the recipient, if a Form 1099 is required. Free federal tax forms Sales of meals or entertainment. Free federal tax forms   You can deduct the cost of meals or entertainment (including the use of facilities) you sell to the public. Free federal tax forms For example, if you run a nightclub, your expense for the entertainment you furnish to your customers, such as a floor show, is a business expense that is fully deductible. Free federal tax forms The 50% limit does not apply to this expense. Free federal tax forms Providing meals or entertainment to general public to promote goodwill. Free federal tax forms   You can deduct the cost of providing meals, entertainment, or recreational facilities to the general public as a means of advertising or promoting goodwill in the community. Free federal tax forms The 50% limit does not apply to this expense. Free federal tax forms Director, stockholder, or employee meetings. Free federal tax forms   You can deduct entertainment expenses directly related to business meetings of your employees, partners, stockholders, agents, or directors. Free federal tax forms You can provide some minor social activities, but the main purpose of the meeting must be your company's business. Free federal tax forms These expenses are subject to the 50% limit. Free federal tax forms Trade association meetings. Free federal tax forms   You can deduct expenses directly related to and necessary for attending business meetings or conventions of certain tax-exempt organizations. Free federal tax forms These organizations include business leagues, chambers of commerce, real estate boards, and trade and professional associations. Free federal tax forms Nonaccountable Plans A nonaccountable plan is an arrangement that does not meet the requirements for an accountable plan. Free federal tax forms All amounts paid, or treated as paid, under a nonaccountable plan are reported as wages on Form W-2. Free federal tax forms The payments are subject to income tax withholding, social security, Medicare, and federal unemployment taxes. Free federal tax forms You can deduct the reimbursement as compensation or wages only to the extent it meets the deductibility tests for employees' pay in chapter 2. Free federal tax forms Deduct the allowable amount as compensation or wages on the appropriate line of your income tax return, as provided in its instructions. Free federal tax forms Miscellaneous Expenses In addition to travel, meal, and entertainment expenses, there are other expenses you can deduct. Free federal tax forms Advertising expenses. Free federal tax forms   You generally can deduct reasonable advertising expenses that are directly related to your business activities. Free federal tax forms Generally, you cannot deduct amounts paid to influence legislation (i. Free federal tax forms e. Free federal tax forms , lobbying). Free federal tax forms See Lobbying expenses , later. Free federal tax forms   You can usually deduct as a business expense the cost of institutional or goodwill advertising to keep your name before the public if it relates to business you reasonably expect to gain in the future. Free federal tax forms For example, the cost of advertising that encourages people to contribute to the Red Cross, to buy U. Free federal tax forms S. Free federal tax forms Savings Bonds, or to participate in similar causes is usually deductible. Free federal tax forms Anticipated liabilities. Free federal tax forms   Anticipated liabilities or reserves for anticipated liabilities are not deductible. Free federal tax forms For example, assume you sold 1-year TV service contracts this year totaling $50,000. Free federal tax forms From experience, you know you will have expenses of about $15,000 in the coming year for these contracts. Free federal tax forms You cannot deduct any of the $15,000 this year by charging expenses to a reserve or liability account. Free federal tax forms You can deduct your expenses only when you actually pay or accrue them, depending on your accounting method. Free federal tax forms Bribes and kickbacks. Free federal tax forms   Engaging in the payment of bribes or kickbacks is a serious criminal matter. Free federal tax forms Such activity could result in criminal prosecution. Free federal tax forms Any payments that appear to have been made, either directly or indirectly, to an official or employee of any government or an agency or instrumentality of any government are not deductible for tax purposes and are in violation of the law. Free federal tax forms   Payments paid directly or indirectly to a person in violation of any federal or state law (but only if that state law is generally enforced, defined below) that provides for a criminal penalty or for the loss of a license or privilege to engage in a trade or business are also not allowed as a deduction for tax purposes. Free federal tax forms Meaning of “generally enforced. Free federal tax forms ”   A state law is considered generally enforced unless it is never enforced or enforced only for infamous persons or persons whose violations are extraordinarily flagrant. Free federal tax forms For example, a state law is generally enforced unless proper reporting of a violation of the law results in enforcement only under unusual circumstances. Free federal tax forms Kickbacks. Free federal tax forms   A kickback is a payment for referring a client, patient, or customer. Free federal tax forms The common kickback situation occurs when money or property is given to someone as payment for influencing a third party to purchase from, use the services of, or otherwise deal with the person who pays the kickback. Free federal tax forms In many cases, the person whose business is being sought or enjoyed by the person who pays the kickback is not aware of the payment. Free federal tax forms   For example, the Yard Corporation is in the business of repairing ships. Free federal tax forms It returns 10% of the repair bills as kickbacks to the captains and chief officers of the vessels it repairs. Free federal tax forms Although this practice is considered an ordinary and necessary expense of getting business, it is clearly a violation of a state law that is generally enforced. Free federal tax forms These expenditures are not deductible for tax purposes, whether or not the owners of the shipyard are subsequently prosecuted. Free federal tax forms Form 1099-MISC. Free federal tax forms   It does not matter whether any kickbacks paid during the tax year are deductible on your income tax return in regards to information reporting. Free federal tax forms See Form 1099-MISC for more information. Free federal tax forms Car and truck expenses. Free federal tax forms   The costs of operating a car, truck, or other vehicle in your business are deductible. Free federal tax forms For more information on how to figure your deduction, see Publication 463. Free federal tax forms Charitable contributions. Free federal tax forms   Cash payments to an organization, charitable or otherwise, may be deductible as business expenses if the payments are not charitable contributions or gifts and are directly related to your business. Free federal tax forms If the payments are charitable contributions or gifts, you cannot deduct them as business expenses. Free federal tax forms However, corporations (other than S corporations) can deduct charitable contributions on their income tax returns, subject to limitations. Free federal tax forms See the Instructions for Form 1120 for more information. Free federal tax forms Sole proprietors, partners in a partnership, or shareholders in an S corporation may be able to deduct charitable contributions made by their business on Schedule A (Form 1040). Free federal tax forms Example. Free federal tax forms You paid $15 to a local church for a half-page ad in a program for a concert it is sponsoring. Free federal tax forms The purpose of the ad was to encourage readers to buy your products. Free federal tax forms Your payment is not a charitable contribution. Free federal tax forms You can deduct it as an advertising expense. Free federal tax forms Example. Free federal tax forms You made a $100,000 donation to a committee organized by the local Chamber of Commerce to bring a convention to your city, intended to increase business activity, including yours. Free federal tax forms Your payment is not a charitable contribution. Free federal tax forms You can deduct it as a business expense. Free federal tax forms See Publication 526 for a discussion of donated inventory, including capital gain property. Free federal tax forms Club dues and membership fees. Free federal tax forms   Generally, you cannot deduct amounts paid or incurred for membership in any club organized for business, pleasure, recreation, or any other social purpose. Free federal tax forms This includes country clubs, golf and athletic clubs, hotel clubs, sporting clubs, airline clubs, and clubs operated to provide meals under circumstances generally considered to be conducive to business discussions. Free federal tax forms Exception. Free federal tax forms   The following organizations are not treated as clubs organized for business, pleasure, recreation, or other social purpose unless one of the main purposes is to conduct entertainment activities for members or their guests or to provide members or their guests with access to entertainment facilities. Free federal tax forms Boards of trade. Free federal tax forms Business leagues. Free federal tax forms Chambers of commerce. Free federal tax forms Civic or public service organizations. Free federal tax forms Professional organizations such as bar associations and medical associations. Free federal tax forms Real estate boards. Free federal tax forms Trade associations. Free federal tax forms Credit card convenience fees. Free federal tax forms   Credit card companies charge a fee to businesses who accept their cards. Free federal tax forms This fee when paid or incurred by the business can be deducted as a business expense. Free federal tax forms Damages recovered. Free federal tax forms   Special rules apply to compensation you receive for damages sustained as a result of patent infringement, breach of contract or fiduciary duty, or antitrust violations. Free federal tax forms You must include this compensation in your income. Free federal tax forms However, you may be able to take a special deduction. Free federal tax forms The deduction applies only to amounts recovered for actual economic injury, not any additional amount. Free federal tax forms The deduction is the smaller of the following. Free federal tax forms The amount you received or accrued for damages in the tax year reduced by the amount you paid or incurred in the year to recover that amount. Free federal tax forms Your losses from the injury you have not deducted. Free federal tax forms Demolition expenses or losses. Free federal tax forms   Amounts paid or incurred to demolish a structure are not deductible. Free federal tax forms These amounts are added to the basis of the land where the demolished structure was located. Free federal tax forms Any loss for the remaining undepreciated basis of a demolished structure would not be recognized until the property is disposed of. Free federal tax forms Education expenses. Free federal tax forms   Ordinary and necessary expenses paid for the cost of the education and training of your employees are deductible. Free federal tax forms See Education Expenses in chapter 2. Free federal tax forms   You can also deduct the cost of your own education (including certain related travel) related to your trade or business. Free federal tax forms You must be able to show the education maintains or improves skills required in your trade or business, or that it is required by law or regulations, for keeping your license to practice, status, or job. Free federal tax forms For example, an attorney can deduct the cost of attending Continuing Legal Education (CLE) classes that are required by the state bar association to maintain his or her license to practice law. Free federal tax forms   Education expenses you incur to meet the minimum requirements of your present trade or business, or those that qualify you for a new trade or business, are not deductible. Free federal tax forms This is true even if the education maintains or improves skills presently required in your business. Free federal tax forms For more information on education expenses, see Publication 970. Free federal tax forms Franchise, trademark, trade name. Free federal tax forms   If you buy a franchise, trademark, or trade name, you can deduct the amount you pay or incur as a business expense only if your payments are part of a series of payments that are: Contingent on productivity, use, or disposition of the item, Payable at least annually for the entire term of the transfer agreement, and Substantially equal in amount (or payable under a fixed formula). Free federal tax forms   When determining the term of the transfer agreement, include all renewal options and any other period for which you and the transferrer reasonably expect the agreement to be renewed. Free federal tax forms   A franchise includes an agreement that gives one of the parties to the agreement the right to distribute, sell, or provide goods, services, or facilities within a specified area. Free federal tax forms Impairment-related expenses. Free federal tax forms   If you are disabled, you can deduct expenses necessary for you to be able to work (impairment-related expenses) as a business expense, rather than as a medical expense. Free federal tax forms   You are disabled if you have either of the following. Free federal tax forms A physical or mental disability (for example, blindness or deafness) that functionally limits your being employed. Free federal tax forms A physical or mental impairment that substantially limits one or more of your major life activities. Free federal tax forms   The expense qualifies as a business expense if all the following apply. Free federal tax forms Your work clearly requires the expense for you to satisfactorily perform that work. Free federal tax forms The goods or services purchased are clearly not needed or used, other than incidentally, in your personal activities. Free federal tax forms Their treatment is not specifically provided for under other tax law provisions. Free federal tax forms Example. Free federal tax forms You are blind. Free federal tax forms You must use a reader to do your work, both at and away from your place of work. Free federal tax forms The reader's services are only for your work. Free federal tax forms You can deduct your expenses for the reader as a business expense. Free federal tax forms Internet-related expenses. Free federal tax forms   Generally, you can deduct internet-related expenses including domain registrations fees and webmaster consulting costs. Free federal tax forms If you are starting a business you may have to amortize these expenses as start-up costs. Free federal tax forms For more information about amortizing start-up and organizational costs, see chapter 8. Free federal tax forms Interview expense allowances. Free federal tax forms   Reimbursements you make to job candidates for transportation or other expenses related to interviews for possible employment are not wages. Free federal tax forms You can deduct the reimbursements as a business expense. Free federal tax forms However, expenses for food, beverages, and entertainment are subject to the 50% limit discussed earlier under Meals and Entertainment. Free federal tax forms Legal and professional fees. Free federal tax forms   Fees charged by accountants and attorneys that are ordinary and necessary expenses directly related to operating your business are deductible as business expenses. Free federal tax forms However, usually legal fees you pay to acquire business assets are not deductible. Free federal tax forms These costs are added to the basis of the property. Free federal tax forms   Fees that include payments for work of a personal nature (such as drafting a will, or damages arising from a personal injury) are not allowed as a business deduction on Schedule C or C-EZ. Free federal tax forms If the invoice includes both business and personal charges, compute the business portion as follows: multiply the total amount of the bill by a fraction, the numerator of which is the amount attributable to business matters, the denominator of which is the total amount paid. Free federal tax forms The result is the portion of the invoice attributable to business expenses. Free federal tax forms The portion attributable to personal matters is the difference between the total amount and the business portion (computed above). Free federal tax forms   Legal fees relating to personal tax advice may be deductible on Schedule A (Form 1040), if you itemize deductions. Free federal tax forms However, the deduction is subject to the 2% limitation on miscellaneous itemized deductions. Free federal tax forms See Publication 529, Miscellaneous Deductions. Free federal tax forms Tax preparation fees. Free federal tax forms   The cost of hiring a tax professional, such as a C. Free federal tax forms P. Free federal tax forms A. Free federal tax forms , to prepare that part of your tax return relating to your business as a sole proprietor is deductible on Schedule C or Schedule C-EZ. Free federal tax forms Any remaining cost may be deductible on Schedule A (Form 1040) if you itemize deductions. Free federal tax forms   You can also claim a business deduction for amounts paid or incurred in resolving asserted tax deficiencies for your business operated as a sole proprietor. Free federal tax forms Licenses and regulatory fees. Free federal tax forms   Licenses and regulatory fees for your trade or business paid annually to state or local governments generally are deductible. Free federal tax forms Some licenses and fees may have to be amortized. Free federal tax forms See chapter 8 for more information. Free federal tax forms Lobbying expenses. Free federal tax forms   Generally, lobbying expenses are not deductible. Free federal tax forms Lobbying expenses include amounts paid or incurred for any of the following activities. Free federal tax forms Influencing legislation. Free federal tax forms Participating in or intervening in any political campaign for, or against, any candidate for public office. Free federal tax forms Attempting to influence the general public, or segments of the public, about elections, legislative matters, or referendums. Free federal tax forms Communicating directly with covered executive branch officials (defined later) in any attempt to influence the official actions or positions of those officials. Free federal tax forms Researching, preparing, planning, or coordinating any of the preceding activities. Free federal tax forms   Your expenses for influencing legislation and communicating directly with a covered executive branch official include a portion of your labor costs and general and administrative costs of your business. Free federal tax forms For information on making this allocation, see section 1. Free federal tax forms 162-28 of the regulations. Free federal tax forms   You cannot claim a charitable or business expense deduction for amounts paid to an organization if both of the following apply. Free federal tax forms The organization conducts lobbying activities on matters of direct financial interest to your business. Free federal tax forms A principal purpose of your contribution is to avoid the rules discussed earlier that prohibit a business deduction for lobbying expenses. Free federal tax forms   If a tax-exempt organization, other than a section 501(c)(3) organization, provides you with a notice on the part of dues that is allocable to nondeductible lobbying and political expenses, you cannot deduct that part of the dues. Free federal tax forms Covered executive branch official. Free federal tax forms   For purposes of this discussion, a covered executive branch official is any of the following. Free federal tax forms The President. Free federal tax forms The Vice President. Free federal tax forms Any officer or employee of the White House Office of the Executive Office of the President and the two most senior level officers of each of the other agencies in the Executive Office. Free federal tax forms Any individual who: Is serving in a position in Level I of the Executive Schedule under section 5312 of title 5, United States Code, Has been designated by the President as having Cabinet-level status, or Is an immediate deputy of an individual listed in item (a) or (b). Free federal tax forms Exceptions to denial of deduction. Free federal tax forms   The general denial of the deduction does not apply to the following. Free federal tax forms Expenses of appearing before, or communicating with, any committee or member of any local council or similar governing body concerning its legislation (local legislation) if the legislation is of direct interest to you or to you and an organization of which you are a member. Free federal tax forms An Indian tribal government is treated as a local council or similar governing body. Free federal tax forms Any in-house expenses for influencing legislation and communicating directly with a covered executive branch official if those expenses for the tax year do not exceed $2,000 (excluding overhead expenses). Free federal tax forms Expenses incurred by taxpayers engaged in the trade or business of lobbying (professional lobbyists) on behalf of another person (but does apply to payments by the other person to the lobbyist for lobbying activities). Free federal tax forms Moving machinery. Free federal tax forms   Generally, the cost of moving machinery from one city to another is a deductible expense. Free federal tax forms So is the cost of moving machinery from one plant to another, or from one part of your plant to another. Free federal tax forms You can deduct the cost of installing the machinery in the new location. Free federal tax forms However, you must capitalize the costs of installing or moving newly purchased machinery. Free federal tax forms Outplacement services. Free federal tax forms   The costs of outplacement services you provide to your employees to help them find new employment, such as career counseling, résumé assistance, skills assessment, etc. Free federal tax forms are deductible. Free federal tax forms   The costs of outplacement services may cover more than one deduction category. Free federal tax forms For example, deduct as a utilities expense the cost of telephone calls made under this service and deduct as rental expense the cost of renting machinery and equipment for this service. Free federal tax forms   For information on whether the value of outplacement services is includable in your employees' income, see Publication 15-B. Free federal tax forms Penalties and fines. Free federal tax forms   Penalties paid for late performance or nonperformance of a contract are generally deductible. Free federal tax forms For instance, you own and operate a construction company. Free federal tax forms Under a contract, you are to finish construction of a building by a certain date. Free federal tax forms Due to construction delays, the building is not completed and ready for occupancy on the date stipulated in the contract. Free federal tax forms You are now required to pay an additional amount for each day that completion is delayed beyond the completion date stipulated in the contract. Free federal tax forms These additional costs are deductible business expenses. Free federal tax forms   On the other hand, penalties or fines paid to any government agency or instrumentality because of a violation of any law are not deductible. Free federal tax forms These fines or penalties include the following amounts. Free federal tax forms Paid because of a conviction for a crime or after a plea of guilty or no contest in a criminal proceeding. Free federal tax forms Paid as a penalty imposed by federal, state, or local law in a civil action, including certain additions to tax and additional amounts and assessable penalties imposed by the Internal Revenue Code. Free federal tax forms Paid in settlement of actual or possible liability for a fine or penalty, whether civil or criminal. Free federal tax forms Forfeited as collateral posted for a proceeding that could result in a fine or penalty. Free federal tax forms   Examples of nondeductible penalties and fines include the following. Free federal tax forms Fines for violating city housing codes. Free federal tax forms Fines paid by truckers for violating state maximum highway weight laws. Free federal tax forms Fines for violating air quality laws. Free federal tax forms Civil penalties for violating federal laws regarding mining safety standards and discharges into navigable waters. Free federal tax forms   A fine or penalty does not include any of the following. Free federal tax forms Legal fees and related expenses to defend yourself in a prosecution or civil action for a violation of the law imposing the fine or civil penalty. Free federal tax forms Court costs or stenographic and printing charges. Free federal tax forms Compensatory damages paid to a government. Free federal tax forms Political contributions. Free federal tax forms   Contributions or gifts paid to political parties or candidates are not deductible. Free federal tax forms In addition, expenses paid or incurred to take part in any political campaign of a candidate for public office are not deductible. Free federal tax forms Indirect political contributions. Free federal tax forms   You cannot deduct indirect political contributions and costs of taking part in political activities as business expenses. Free federal tax forms Examples of nondeductible expenses include the following. Free federal tax forms Advertising in a convention program of a political party, or in any other publication if any of the proceeds from the publication are for, or intended for, the use of a political party or candidate. Free federal tax forms Admission to a dinner or program (including, but not limited to, galas, dances, film presentations, parties, and sporting events) if any of the proceeds from the function are for, or intended for, the use of a political party or candidate. Free federal tax forms Admission to an inaugural ball, gala, parade, concert, or similar event if identified with a political party or candidate. Free federal tax forms Repairs. Free federal tax forms   The cost of repairing or improving property used in your trade or business is either a deductible or capital expense. Free federal tax forms Routine maintenance that keeps your property in a normal efficient operating condition, but that does not materially increase the value or substantially prolong the useful life of the property, is deductible in the year that it is incurred. Free federal tax forms Otherwise, the cost must be capitalized and depreciated. Free federal tax forms See Form 4562 and its instructions for how to compute and claim the depreciation deduction. Free federal tax forms   The cost of repairs includes the costs of labor, supplies, and certain other items. Free federal tax forms The value of your own labor is not deductible. Free federal tax forms Examples of repairs include: Reconditioning floors (but not replacement), Repainting the interior and exterior walls of a building, Cleaning and repairing roofs and gutters, and Fixing plumbing leaks (but not replacement of fixtures). Free federal tax forms Repayments. Free federal tax forms   If you had to repay an amount you included in your income in an earlier year, you may be able to deduct the amount repaid for the year in which you repaid it. Free federal tax forms Or, if the amount you repaid is more than $3,000, you may be able to take a credit against your tax for the year in which you repaid it. Free federal tax forms Type of deduction. Free federal tax forms   The type of deduction you are allowed in the year of repayment depends on the type of income you included in the earlier year. Free federal tax forms For instance, if you repay an amount you previously reported as a capital gain, deduct the repayment as a capital loss on Form 8949. Free federal tax forms If you reported it as self-employment income, deduct it as a business deduction on Schedule C or Schedule C-EZ (Form 1040) or Schedule F (Form 1040). Free federal tax forms   If you reported the amount as wages, unemployment compensation, or other nonbusiness ordinary income, enter it on Schedule A (Form 1040) as a miscellaneous itemized deduction that is subject to the 2% limitation. Free federal tax forms However, if the repayment is over $3,000 and Method 1 (discussed later) applies, deduct it on Schedule A (Form 1040) as a miscellaneous itemized deduction that is not subject to the 2% limitation. Free federal tax forms Repayment—$3,000 or less. Free federal tax forms   If the amount you repaid was $3,000 or less, deduct it from your income in the year you repaid it. Free federal tax forms Repayment—over $3,000. Free federal tax forms   If the amount you repaid was more than $3,000, you can deduct the repayment, as described earlier. Free federal tax forms However, you can instead choose to take a tax credit for the year of repayment if you included the income under a “claim of right. Free federal tax forms ” This means that at the time you included the income, it appeared that you had an unrestricted right to it. Free federal tax forms If you qualify for this choice, figure your tax under both methods and use the method that results in less tax. Free federal tax forms Method 1. Free federal tax forms   Figure your tax for 2013 claiming a deduction for the repaid amount. Free federal tax forms Method 2. Free federal tax forms   Figure your tax for 2013 claiming a credit for the repaid amount. Free federal tax forms Follow these steps. Free federal tax forms Figure your tax for 2013 without deducting the repaid amount. Free federal tax forms Refigure your tax from the earlier year without including in income the amount you repaid in 2013. Free federal tax forms Subtract the tax in (2) from the tax shown on your return for the earlier year. Free federal tax forms This is the amount of your credit. Free federal tax forms Subtract the answer in (3) from the tax for 2013 figured without the deduction (step 1). Free federal tax forms   If Method 1 results in less tax, deduct the amount repaid as discussed earlier under Type of deduction. Free federal tax forms   If Method 2 results in less tax, claim the credit on line 71 of Form 1040, and write “I. Free federal tax forms R. Free federal tax forms C. Free federal tax forms 1341” next to line 71. Free federal tax forms Example. Free federal tax forms For 2012, you filed a return and reported your income on the cash method. Free federal tax forms In 2013, you repaid $5,000 included in your 2012 gross income under a claim of right. Free federal tax forms Your filing status in 2013 and 2012 is single. Free federal tax forms Your income and tax for both years are as follows:   2012  With Income 2012  Without Income Taxable Income $15,000 $10,000 Tax $ 1,819 $ 1,069   2013  Without Deduction 2013  With Deduction Taxable Income $49,950 $44,950 Tax $8,423 $7,173 Your tax under Method 1 is $7,173. Free federal tax forms Your tax under Method 2 is $7,673, figured as follows: Tax previously determined for 2012 $ 1,819 Less: Tax as refigured − 1,069 Decrease in 2012 tax $ 750 Regular tax liability for 2013 $8,423 Less: Decrease in 2012 tax − 750 Refigured tax for 2013 $ 7,673 Because you pay less tax under Method 1, you should take a deduction for the repayment in 2013. Free federal tax forms Repayment does not apply. Free federal tax forms   This discussion does not apply to the following. Free federal tax forms Deductions for bad debts. Free federal tax forms Deductions from sales to customers, such as returns and allowances, and similar items. Free federal tax forms Deductions for legal and other expenses of contesting the repayment. Free federal tax forms Year of deduction (or credit). Free federal tax forms   If you use the cash method of accounting, you can take the deduction (or credit, if applicable) for the tax year in which you actually make the repayment. Free federal tax forms If you use any other accounting method, you can deduct the repayment or claim a credit for it only for the tax year in which it is a proper deduction under your accounting method. Free federal tax forms For example, if you use the accrual method, you are entitled to the deduction or credit in the tax year in which the obligation for the repayment accrues. Free federal tax forms Subscriptions. Free federal tax forms   Subscriptions to professional, technical, and trade journals that deal with your business field are deductible. Free federal tax forms Supplies and materials. Free federal tax forms   Unless you have deducted the cost in any earlier year, you generally can deduct the cost of materials and supplies actually consumed and used during the tax year. Free federal tax forms   If you keep incidental materials and supplies on hand, you can deduct the cost of the incidental materials and supplies you bought during the tax year if all the following requirements are met. Free federal tax forms You do not keep a record of when they are used. Free federal tax forms You do not take an inventory of the amount on hand at the beginning and end of the tax year. Free federal tax forms This method does not distort your income. Free federal tax forms   You can also deduct the cost of books, professional instruments, equipment, etc. Free federal tax forms , if you normally use them within a year. Free federal tax forms However, if the usefulness of these items extends substantially beyond the year they are placed in service, you generally must recover their costs through depreciation. Free federal tax forms For more information regarding depreciation see Publication 946, How To Depreciate Property. Free federal tax forms Utilities. Free federal tax forms   Business expenses for heat, lights, power, telephone service, and water and sewerage are deductible. Free federal tax forms However, any part due to personal use is not deductible. Free federal tax forms Telephone. Free federal tax forms   You cannot deduct the cost of basic local telephone service (including any taxes) for the first telephone line you have in your home, even if you have an office in your home. Free federal tax forms However, charges for business long-distance phone calls on that line, as well as the cost of a second line into your home used exclusively for business, are deductible business expenses. Free federal tax forms Prev  Up  Next   Home   More Online Publications